Accounts Assistant

SUMMARY:
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POSITION INFO:

Job Description:

A meticulous and motivated Accounts Assistant is sought to support the day-to-day financial operations within a dynamic hospitality finance team. This role is essential in maintaining accurate financial records, assisting in financial reporting, and ensuring compliance with financial procedures. The position is based within a high-standard luxury hospitality environment, where precision, discretion, and professional communication are key.

Key Responsibilities:

Financial Record Keeping:

• Record and categorize daily financial transactions (income, expenses, assets, liabilities).

• Maintain accurate and compliant financial records using accounting software.

• Reconcile accounts and assist in preparing financial statements and audit support.

Financial Reporting:

• Assist in preparing financial reports including income statements, balance sheets, and cash flow summaries.

• Gather and verify data for consistency and accuracy in reporting.

Budgeting & Forecasting:

• Support budgeting and forecasting by compiling data and tracking performance against budgets.

• Identify and report variances to aid informed decision-making.

Risk Management:

• Help monitor financial compliance and support internal controls.

• Assist in identifying financial risks through regular reconciliations and data reviews.

Communication:

• Collaborate with internal departments and external stakeholders.

• Clearly communicate financial information to non-financial team members and respond to queries.

Key Duties Include:

• Processing supplier invoices and resolving supplier queries.

• Managing accruals, prepayments, and petty cash reconciliations.

• Verifying food & beverage receipts against purchases, POs, and delivery notes.

• Ensuring Aged Accounts Payable reports match General Ledger.

• Daily reconciliation and balancing of cash, floats, and dockets.

• Assisting with monthly payroll processing and statutory payments.

• Preparing payroll journals and processing debtors, reconciliations, and collections.

• Participating in stocktakes and ensuring accurate stock data entry.

• Maintaining organized records of petty cash and financial documentation.

• Supporting internal controls and flagging discrepancies.

Requirements:

• 1–3 years of experience in a similar accounting role, ideally within the hospitality industry.

• Matric (minimum); relevant tertiary qualification in finance/accounting is advantageous.

• Proficiency in Microsoft Office, especially Excel (intermediate to advanced level).

• Experience with ACCPAC/SAGE300 and VIP Payroll.

• Familiarity with hospitality Property Management Systems (e.g., OPERA is a plus).

• Valid South African ID.