Administration Support to Sales Team

SUMMARY:
Are you super organised, detail-savvy, and love keeping things running smoothly behind the scenes?

Our client in Paarden Eiland requires a Sales Administrator to support a high-energy sales team.

If you're great at juggling tasks - managing quotes, processing invoices, organising paperwork for clients then this position will suit you to join this focused fast paced team being their right hand.

POSITION INFO:
REQUIREMENTS

• Matric
• 3 – 5 years’ experience in a sales administration role
• Working skills on MS Office including Word and Excel
• Previous experience working in the building industry – Advantageous
• Must be fluent in English (excellent verbal and written communication skills)
• Valid driver’s license and own vehicle
• Working hours: Monday – Friday 08:00 – 17:00; two Saturdays per month 08:30 – 14:00

• Assist the sales executive/s in achieving and superseding their sales target by providing administrative support
• Have excellent customer service skills in order to assist their sales executive’s clients in person
• Document and follow through on all processes and procedures relating to the sales process
• Take sales calls and enquiries on behalf of the sales executive/s
• Deal with website enquiries/leads and responding to them
• Assist sales executive’s clients in the showroom
• Assist walk-in clients in the showroom as a back up to customer service
• Quoting, check stock and prices
• Process drawings to costing for quotes
• Handling e-mail correspondence
• Follow up telephonically after sending quotations and sales orders
• Following up on payments and signed documentation on confirmation of sale
• Ensuring that all relevant information is added to the order on acceptance
• Booking off material and processing of orders
• Issuing sales order to the factory
• Coordinating templates with client and factory
• Dealing with discrepancies between client’s drawings and templates
• Arranging and confirming delivery and installation dates with the client
• Generating purchase orders for local suppliers of services and stock
• Obtaining quotations from outsourced contractors