Administrative Trader Assistant

Our client, a well-established, trusted and highly successful corporate commodity trading company, specializing in physical deliveries on an international basis, has an exciting permanent ADMINISTRATIVE TRADER ASSISTANT position available.

Provide support in handling various purchases, sales, and freight of commodities. Tasks typically include inputting transactions into the system, troubleshooting concerns on various transactions and loads, working with customers, and monitoring accounts receivable and payable. May work on special projects as needed. Prepare reporting for the trading desk. Ability to understand business and operate/maintain the business systems applications.

Key Responsibilities:

• Coordinate invoicing and inventory control for all assigned loads.
• Maintain contact with assigned customer accounts.
• Data entry and management of all assigned customer orders and loads.
• Manage assigned customer problems with load queries.
• Maintain current and up-to-date daily and various customer/management reports.
• Demonstrate regular attendance and timeliness in reporting to work.
• Accounts receivables and problem resolution.

Other Responsibilities:

• Sales and accounting support as assigned.
• Other general administrative duties as assigned.
• Reconciliations of debtors and creditors.
• Truck check-ins and contract specifications.
• Loading and offloading instructions and arrangements.
• Coordinate with carriers and suppliers and schedule accordingly.
• Communications between customer and supplier.
• Contract management.
• Collecting weighbridge slips as assigned.
• Updating sheets / Management.
• Sending debtors statements, monitoring payments and overdue debtors follow-ups.
• Monthly Nedbank Audits.
• Debtors, Creditors and Carriers application follow-ups.
• PODs as assigned.

Qualifications & Experience:

• Qualification in Accounting/ Administration and/or equivalent professional work experience in a related field is required.
• Ability to work and interact well with others.
• Strong Microsoft Office Excel skills preferred.
• Ability to multi-task in a fast-paced environment.
• 1+ years experience in a trading environment preferred, or 3+ years in a business environment.
• Prior experience with accounts receivable or collections is preferred.
• Ability to work in a team environment.
• Strong customer service commitment.
• Ability to maintain confidential information.
• Strong communication skills.
• Excellent interpersonal skills.
• Ability to work at a very detailed level.

Remuneration:

• Negotiable