BUYER/ADMINISTRATOR

Recruiter:

Placement Dynamics

Job Ref:

Date posted:

Monday, July 7, 2025

Location:

Johannesburg, South Africa

Salary:

R216k

SUMMARY:
Promotional Item Industry/Retail Industry

POSITION INFO:

BUYER/ADMINISTRATOR

Industry: Promotional Products / Branding Solutions

Location: Kew, Johannesburg

Gross Salary: R15 000, 00 – R18000, 00

Starting date: ASAP

Type: Permanent

Role Purpose

To manage the procurement and purchasing processes for branded merchandise and promotional items, ensuring timely delivery, cost efficiency, and alignment with client specifications

Key Responsibilities

Procurement & Supplier Management

Source promotional products from local and international suppliers
Negotiate pricing, lead times, and delivery terms
Maintain strong relationships with preferred vendors

Order Processing & Inventory

Create and track purchase orders using ERP systems
Monitor stock levels and replenish inventory based on demand forecasts
Coordinate with warehouses to ensure accurate stock movement and delivery

Administrative Support

Capture invoices and reconcile purchase orders
Maintain accurate records of discontinued items and supplier communications
Assist with GRN (Goods Received Notes) and credit note retrieval

Reporting & Coordination
Run daily, fortnightly, and monthly stock reports
Update out-of-stock lines and ensure correct pack sizes
Liaise with finance and sales teams to resolve queries and support client orders

Skills & Competencies

Intermediate to advanced Excel proficiency
Strong organizational and time management skills
Excellent communication and negotiation abilities
Familiarity with promotional product cycles and branding logistics
Attention to detail and ability to multitask under pressure

Qualifications & Experience

Matric (with Maths & Computer Literacy preferred)
Diploma or certificate in Procurement, Supply Chain, or Business Administration
2+ years’ experience in purchasing or inventory administration, ideally in promotional or retail sectors
Advanced Excel experience
Experience with ERP systems and data capturing tools

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