Branch Administrator

Recruiter:

The HR Company

Job Ref:

Dur000352/Kerry

Date posted:

Tuesday, July 15, 2025

Location:

Johannesburg, South Africa

Salary:

R15000

SUMMARY:
A battery supply company is looking to employ a Branch Administrator with immediate effect. The purpose of the role is to completely manage the finance & administrative functions of the branch.

POSITION INFO:
Key Responsibilities:
Administration

GRN & GRV stock for branch daily
Debtors- assist with payment allocations, debtor recons & queries
Creditors- recon of branch accounts and sending to regional branch
Invoices – ensuring invoices agree to GRV’s and PO’s
Cash ups – ensuring cash-ups for POS are done correctly
Reviewing and authorizing credit notes (both stock & warranties) and processing
All high value purchases to clear with Financial Manager
Ensuring documents are sent to Head Office on a weekly basis
Separation of documentation and clear marking of who should receive the documents
Answering of phones and reception of customers/guests.
Maintain asset register for the branch
Manage stationery (inventory, ordering etc.)
Processing and capturing IBT’s (Inter Branch Transfers)
Good Communication with relevant departments
Manage & keep delivery notebooks and warrantee claims up to date (ensuring all delivery notes are invoiced out and warrantees processed by the end of each week)
Ensure scrap proceeds are collected
Manage scrap & warranty invoicing
Ensure daily collection of delivery books and warrantees
Daily processing of invoices, credit notes and warrantees
Expense claims (ensure it is sent in timeously to HO for refunds)
Attendance register – to be completed and sent to HR
Capture POD’s on ERP system and ensure originals are sent to HO weekly
Driving and running general errands.
Daily POS banking
Assist Branch Manager with any administrative matters
Adhoc admin duties & filing

Stock Control

Weekly and monthly stock counts
Inspecting and ensuring that all goods invoices are signed by the individual responsible for receiving stock. (IBT’s included)
Any item showing stock but not physically in the dedicated area must be reported to Management
Ensure all receivables are checked prior to binning. All goods to be placed in the agreed dedicated areas in order to avoid issues when drawing/counting stock
Supervising any casual labourers that are assisting on a temp basis.
Monitoring incoming and outgoing stock
All paperwork and recon on card payments

Key Requirements:

Matric and relevant tertiary qualification
Excellent administrative experience
Valid South African driver’s license
Must be able to interpret documents such as operating and maintenance instructions, safety rules, and procedure manuals
Attention to detail
Good communication skills (Written & verbal)
Ability to plan and organize

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