Construction Operations Coordinator

SUMMARY:
Construction Operations Coordinator
Our client, a leading player in the construction industry is seeking a highly organised and experienced Construction Operations Coordinator to join their team in Edenvale, Gauteng. This role is ideal for a candidate with at least 5 years of experience in a similar administrative function, particularly within the construction or project-based environment. The successful incumbent will provide comprehensive administrative support across procurement, finance, HR and construction operations ensuring streamlined processes and adherence to deadlines.

POSITION INFO:
Minimum Requirements:

• Matric (Grade 12) or equivalent qualification.
• Minimum of 5 years’ experience in an administrative coordination role, preferably within the construction industry.
• Proficient in Microsoft Word, Excel, and Outlook (Intermediate level).
• Experience with BuildSmart, Infinity and ERSBio will be advantageous.
• Advantageous: Vehicle and valid Driver’s License.

• Respond to emails and queries from customers and suppliers promptly and professionally.
• Coordinate and manage incoming calls, documents, and general enquiries.
• Ensure all administrative tasks are completed within designated deadlines.
• Provide support to the Procurement team where required.
• Assist with implementing internal company procedures.

• Arrange for site setup and prepare necessary safety files.
• Facilitate site-related insurance including all-risk cover.
• Coordinate the printing and distribution of project drawings.
• Collect all required client documentation via Infinity system.
• Support tender preparation and procurement documentation.
• Assist with NHBRC registration and site enrolment processes.
• Issue and manage project-related certificates including COCs, commencement, and completion documents.
• Compile site handover booklets, manage warranties, and track snags or maintenance call-backs.

• Monitor and manage the employee leave tracker and applications.
• Track salary advances and maintain proper records.
• Oversee employment contracts and evaluation documentation.
• Complete attendance registers and manage fortnightly wage documentation.
• Daily monitoring and correction of timekeeping errors using the ERSBio system.
• Log daily site activities of workers and maintain employee records.

• Coordinate and oversee cash withdrawals and reimbursements.
• Verify the accuracy of invoices and claims prior to submitting for approval.
• Request outstanding documentation such as invoices, delivery notes, and proformas.
• Negotiate improved pricing and payment terms with suppliers.
• Facilitate and follow up on supplier credit applications.

• Conduct periodic physical asset counts and maintain records.
• Monitor staff access control and maintain entry systems.
• Ensure compliance with company security protocols.