Contracts Administrator

Recruiter:

Assegai

Job Ref:

DUR000281/GH

Date posted:

Monday, June 30, 2025

Location:

Brits, South Africa

Salary:

45000 Monthly

SUMMARY:
We are looking for a Contracts Administrator to join our Client's team at their branch in the North West.

Mining industry experience is essential for this position.

As a Contracts Administrator, you will be responsible for contract administration, procurement, and database management. This role reports to the Contract Buyer and requires a solid understanding of business administration and management.

POSITION INFO:

PURPOSE OF THE JOB:
To support the contract management team in the administration of contracts in alignment to the company's policies and procedures.

This includes ensuring that:

The company's contracts are administered in line with their stipulated terms and conditions
Contracts amendments are accurately and timeously effected in SAP
Monitoring contract extensions and terminations to ensure that contracts documentation is administered and accurately maintained
Assist the Contract Buyers with any contract administration requirements
Contracts amendments are communicated to all stakeholders

JOB RESPONSIBILITIES:

Communicating contract amendments to internal and external stakeholders
Administrating contracts throughout the contract lifecycle
Proactive monitoring of contract lifecycle milestones for site specific contracts
Tracking and monitoring contract compliance and modification applications
Monitoring the contract extensions and terminate contractual relationships upon completion if required
Safe keeping and retention of contractual documentation in accordance with Group standards and policies
Supporting the management in the of end-to-end contract administration process
Monitoring and administering all contractual correspondences, notices, claims, variations, and follow-ups

KEY PERFORMANCE AREAS:

Administration

Assisting the Contract Buyer on site with administration related to the management of contracts
Maintaining contractual documentation to ensure an audit trail and keep procurement contracts files up to date
Interface with other procurements team members to resolve contract administration related queries

End User Communication

Assisting end users in linking their purchase requisitions to contracts in SAP
Responding to End User questions and resolve queries relating to the administration of contracts
Explaining the company's procurement policies and procedures relating to contract life-cycle administration to End Users

MINIMUM QUALIFICATIONS:

Diploma or relevant certification in business administration, logistics, or a related field

EXPERIENCE & COMPETENCIES:

Mining industry experience is essential for this position
Minimum of two years’ experience in contract administration
Experience with relevant software: SAP; MS suite and database management

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