SUMMARY:
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POSITION INFO:
Village N Life is a leading local Tourism and Hospitality group where we go above and beyond to ensure the last 10% standards are met. If you thrive on a company culture that focuses on growing their employees through career development and incentives, this is the company for you. Where exceptional people and exceptional opportunity awaits.
Who We're Looking For:
The ideal candidate must be capable of handling the full creditor's function, including supplier age analysis and statement reconciliations. They should also have experience working collaboratively within a high-pressure, deadline-driven environment.
What Is Required:
Key Accountabilities
Supplier Invoice Processing
Receive, verify, and process all supplier invoices, ensuring they are matched to purchase orders on Lightyear.
Conduct a full audit on each invoice before processing.
Allocate invoice amounts to the correct general ledger accounts on Lightyear in preparation for import to Sage Evolution.
Ensure timely processing of all invoices in accordance with internal deadlines.
Supplier Reconciliations
Perform weekly and monthly reconciliations for all non-related party supplier accounts.
Investigate and resolve reconciling items promptly.
Ensure all supplier accounts are fully reconciled prior to payment processing.
Supplier Payments
Add all new suppliers as beneficiaries on the Nedbank platform.
Prepare payment requisitions and reconcile to payment batches.
Load payments on the banking platform for review and release by authorized managers.
File paid invoices systematically in the appropriate files.
Email remittance advices to suppliers to facilitate accurate allocations.
Verify that the supplier age analysis reflects accurate aging after cashbook updates.
Coordinate and prepare weekly and monthly payments as per agreed payment terms.
Prevent duplicate payments and proactively follow up on supplier debit balances.
Statutory Compliance
Maintain a solid understanding of VAT legislation and ensure all supplier invoices are VAT-compliant where applicable.
Confirm that VAT registration numbers are present on relevant invoices.
Financial Controls
Adhere to the company’s financial policies and procedures for procurement and payment processing.
Maintain strong internal controls over invoice processing and payments in line with the financial manual.
External Audit Support
Prepare a comprehensive creditors audit file for review by the Balance Sheet Manager ahead of annual audits.
Assist Financial Managers with audit queries related to suppliers and creditors.
Ad-Hoc Requests
Provide support to the Financial Managers and Group Financial Manager with any creditor-related queries.
Assist with the completion and submission of supplier credit applications as required.
Requirements:
Internal Communication
Business Services Management
All levels of staff
External Communication
Suppliers
Qualifications
Financial Diploma - Advantage
Experience
5 years Creditors Clerk Experience
Hospitality Experience (required)
Sage Evolution
Lightyear (advantage)
Intermediate/advance MS Office knowledge
Nedbank Bank Processing (advantage)
Ready to Join? If you're ready to take your career to new heights and be part of something truly special, we want to hear from you! Apply now or send your resume to and embark on a journey filled with excitement, growth, and endless possibilities.
Due to the large number of CV's received, only candidates that meet the minimum requirements will be contacted. If you have not heard back from us in 2 weeks, please consider your application as unsuccessful.
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