SUMMARY:
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POSITION INFO:
AUTOMOTIVE INDUSTRY
FLUENT IN AFRIKAANS
Debtors Administrator
Managing the F&I Debtors book
- Distribution of monthly statements (Xpertek generated) and (Finance department prepared) to clients
- Monitor Daily Banking (Main Bank account / F&I Bank account).
- Allocation of payments and non-payments on both Xpertek and manually captured deals on Excel
- Monthly interest capture on Evolve
- Monthly debit order scoping for all local clients on Xpertek
- Monthly debit order loading on Business Online for local clients
- Arrear Account Management:
- Communication with respective sales persons / clients in respect to late payment and arrear amounts
- Updating and maintaining department reports (Arrear Report / Debtors ageing’s / Bounced Reports) with latest amounts and feedback.
- Preparation and issue of Letters of Demand
- Perform risk analysis on debtors and preparation of Repo Clients files
- Sinosure Reporting > 60 days – Feedback provided to Sinosure representative on a needs basis
Assisting with managing the overall Company’s Debtor book
- Ensuring timely collections on outstanding payments
- Reconciling accounts and resolving discrepancies with efficiency and professionalism
- Maintaining accurate records of all interactions and transactions
- Preparing monthly reports of all interactions and transactions
- Collaborating with finance team to improve processes and ensure alignment with company policies
- Implementing effective credit control procedures to minimize bad debt
- Building and maintain strong relationship with clients to facilitate the prompt payment
Assisting with adhoc creditors payments.
- Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
- Ensure invoices are matched against approved requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
- Ensure invoices related to contracts agree to the contract
- Ensure the correct GL account & vendor account is utilized when processing invoices in Account Payable module
- Ensure that the correct VAT is applied to invoices
- Preparation and submission of creditors’ reconciliations
- Timeous payment of invoices and follow-up on AP queries
- Forward remittance advices to suppliers after completion of payment run
- File all invoices after payment run according to the agreed filing protocols
- Maintain a good relationship with finance department.
- General administrative duties and special project work as required.
- Any reasonable and lawful tasks required from superior from time to time.
Minimum Requirements:
- B.com in Accounting OR Financial Qualification
- Minimum 5 years experiences in similar role
- Code 8 licence
- Proficiency in Microsoft Office.
Personal Attributes:
- Good housekeeping and
- Good time management
- Confident and proactive approach- anticipates issues and requirements
- Strong Communication skills
