Debtors Team Leader (Cato Ridge)

SUMMARY:
Our client is looking for a Debtors Team Leader to join their dynamic team at their head-office in Cato Ridge
 
Candidate must be reliable and dependable professional with strong administrative and financial support skills.

The position reports directly to the FM

Candidate must be able to manage the debtors team 

Hours of work / Shifts: Day Shift 07:30 – 16:00

POSITION INFO:
Minimum Requirements:

• + 5years experience in as a Debtors Team leader / or similar
• Relevant qualification
• Proficient in Microsoft Office (Word,Excel, PowerPoint) and Sage Accounting.
• Self-motivated, data driven, and detail-oriented, with excellent critical thinking and problem-solving abilities.
• Thrive under pressure and in team oriented environments, consistently delivering high-quality results to support organizational success.
• Must be able to perform job spec responsibilities–not limited to
• Must have own reliable transport

Job Responsibilities:

• Daily releasing of sales orders
• Daily collection from Debtors & follow up on overdue amounts
• Debtors’ days/ Debtors’ overdue percentage
• Cash flow forecasting
• Authorising claims for credits
• Maintain Claims Tracker report
• Creating New Customer and amendments
• Sending Credit applications for Vetting
• Reporting
• Distributor & Transport Monthly Billings
• PODS Scanning / Storage
• Confirming Incoming Foreign Funds with Nedbank
• Staff management
• Audit and Year End Process

1. Daily Releasing of Sales Orders

• Ensure CIB Payment value matches sales order value
• Verify customers account is up to date / nothing outstanding
• Verify 30 - 60 Day Customers credit limits and overdue amounts
• Communicate with customer on top up or additional payments required
• Release sales orders on Syspro
• Email sales department on approval
• Communicate with sales department on any discrepancies

2. Daily collection from Debtors & follow up on overdue amounts

• Capture all payments from bank statement and allocated per remittance daily
• Balance payments received to Bank deposit sheet daily
• Ensure all debtors get a weekly/monthly statement sent to them, based on their cut-off period as per their credit terms
• Run overdue report dai

3. Debtors’ days / Debtor’s overdue percentage

• Ensure all payments are accurately recorded as per remittances received
• Ensure all accounts are paid within terms
• Ensure all accounts are within credit limits when releasing orders from suspense
• Ensure all claims short paid are passed with the expected time frame
• Escalate overdue customers as per debtor’s process

4. Cash Flow Forecasting

• Daily / Weekly Prepare and Maintain cash flow worksheet
• Monthly Submit Actual Cash flow reports for Management

5. Authorising Claims

• Ensure all supporting documents are correct
• Verify final documentation before signing

6. Creating New Customer and amendments

• Compile documentation for loading on Syspro: Account No Set up / update information
• Liaise with relevant rep on information required
• Send completed credit application for vetting based on credit limits
• Communicate final approvals to all relevant.

7. Sending credit applications for vetting

• Compiling credit applications and upload on vetting portal
• Based on credit limit approvals choose vetting options
• Notify all relevant persons on approvals
• Ensure customer account is set up correctly on Syspro

8. Reporting

• Run customer sales movements and payment history reports as required
• Weekly Claim Tracker report to be updated & maintained with commentary
• Monthly Credit Note report
• Monthly AR Trial Balance, Credit Management, Age Analysis
• Debtors Age Analysis with commentary on outstanding / queries

9. Distributor & Transporters

• Verify pods and schedules for monthly Billing
• Communicate any discrepancies with relevant personnel

10. PODS

• Weekly Prepare all pods for scanning & Collection by The Document Warehouse
• Retrieve pod for customers and internal queries

11. Incoming Foreign Funds

• Send email to Nedbank with UCR requirements for all Foreign Funds.

12. Staff Management

• Supervise and evaluate Team Environment
• Oversee day – to day operations
• Set out score cards and goals for staff quarterly & score staff on goals achieved
• Monitor and maintain all leave days

13. Audits & Financial Yr End

• Assisting with retrieving pods, invoices, documentation required
• Email letters and communicating with customer

• Ad -hoc project specific items as they arise.