Departmental Secretary

Recruiter:

HR Genie

Job Ref:

3015

Date posted:

Thursday, June 1, 2023

Location:

Gqebera, South Africa

Salary:

Market related

SUMMARY:
- Manage the diary of the Director. - Provide administrative assistance to the Director and Senior

POSITION INFO:

CORE PURPOSE OF JOB

To provide administrative support to the department in order to optimise workflow procedures in the office by supporting the Director and Senior Managers with planning and distributing information. The secretary will be the point of reference for all queries, requests or issues and will be an integral part of the Department of Student Housing.

KEY PERFORMANCE AREAS

Manage the diary of the Director.
Provide administrative assistance to the Director and Senior Managers of the Department of Student Housing.
Manage all incoming and outgoing mail and e-mails and circulate if necessary to Director and to the staff members.
Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
Responsible for making travel, accommodation, and venue arrangements for the staff in the department.
Frequently check the levels of office supplies and place appropriate orders.
Develop and maintain a filing system.

CORE COMPETENCIES

Proven work experience as a secretary or Administrative Assistant.
Proficient in office organisation and optimisation practices.
High degree of multi-tasking and time management capability.
Excellent writing and verbal communication skills.
Integrity and professionalism.
Proficiency in MS Office.

REQUIREMENTS

Grade 12, a National Diploma in office management or equivalent would be an added advantage
2 -5 years’ experience in an office management or public relations environment.
Experience in working in a higher education environment will be an added advantage.
Valid code 8 or 10 driving license.

Disclaimer:

No applicant would be accepted after the closing date (Friday, 16 June 2023)

Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Departmental Secretary

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