Executive Assistant

SUMMARY:
We are seeking an Executive Assistant with a strong background in financial tasks to support the executive team.
 
Definitions:
ISO: International Organisation for Standardization
SOP: Standard Operating Procedures (for example, could be WI for work instructions etc.)
SABS: South African Board Of Standards

POSITION INFO:
Responsibility

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents for executives such as drafting and editing emails, letters, memos, and other communications.
• Support executives in project management activities, including tracking deadlines, monitoring project progress, and preparing project status reports.
• Coordinate meetings and follow-ups related to projects and financial matters
• Assisting with organising events, conferences, meetings, and other special events as required for executives
• Anticipating and resolving administrative issues and challenges proactively
• Professional demeanor with the ability to interact comfortably with executives and stakeholders at all levels.
• Willingness to adapt to changing priorities and take on new responsibilities as needed

• Manage and maintain financial data, records, and documentation.
• Conduct research and compile data for financial reports and presentations.
• Assist with financial tasks such as invoicing, expense tracking, and budget monitoring.
• Prepare financial reports, including profit and loss statements, balance sheets, and cash flow forecasts.
• Coordinate with accounting department to ensure accurate and timely processing of payments, reimbursements, and financial transactions
• Handle confidential information with discretion and maintain confidentiality at all times.
• Ensure compliance with financial regulations and company policies

• Matric Certificate
• Business related qualifications AND/OR appropriate experience.
• Previous experience in administration roles.

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role with a focus on financial tasks.
• Strong proficiency in financial management and reporting.
• Advanced knowledge of MS Office suite (Word, Excel, PowerPoint) and financial software (e.g., QuickBooks, SAP).
• Excellent organisational and time management skills with the ability to prioritise tasks.
• Exceptional verbal and written communication skills.
• High level of attention to detail and accuracy in financial data management

• Ability to work in a fast-paced environment and adapt to changing priorities

• The employee can be expected to attend training seminars, webinars, courses or programs relating to the development and growth related to their roles.

• 5 - 10 Years’ experience