Executive Assistant to the CEO

SUMMARY:
Our client, a trusted name in packaging excellence, is looking for a professional, dynamic, and highly organised Executive Assistant to support the CEO. If you're driven by excellence, thrive in a high-performance environment, and bring strong strategic thinking to administrative execution, we want to meet you!

POSITION INFO:
Position: Executive Assistant to the CEO

Location: Ottery, Western Cape

Direct Report: CEO

Minimum Qualifying Criteria:

• Diploma in Legal Secretarial / Paralegal or similar
• Experience: Minimum 5 years in a senior support role
• Languages: Fluent in English & Afrikaans
• Tech: Advanced Microsoft Office skills

• Manage communications, diaries, travel, reports, and presentations
• Handle confidential matters with utmost discretion
• Coordinate meetings, board packs, minute-taking & follow-ups

• Oversee purchasing processes and CEO’s expense claims
• Arrange travel, forex, and event logistics
• Maintain filing systems and manage SLA/contracts access

• Manage documentation, FEC bookings, and payment processes
• Reconcile bank transactions and support Finance with forecasts

• Handle vehicle and business insurance policies and claims
• Coordinate marine and transit cover as needed

• Organise internal Indabas and external corporate events
• Partner with key stakeholders across departments

• Exceptionally organised and detail-oriented
• Discreet, professional, and emotionally intelligent
• Proactive, solution-focused, and business-savvy
• Able to multitask and thrive in a dynamic environment