Executive Personal Assistant

 

Recruiter:

Fempower

Job Ref:

1024443923

Date posted:

Thursday, November 24, 2022

Location:

Johannesburg, South Africa


JOB SUMMARY:
-

JOB DESCRIPTION:

Our client has an opportunity available for an Executive Personal Assistant based in Fourways.

Requirements:

  • Matric
  • Office Administration or Secretarial Diploma- essential.
  • 8+ years’ similar experience at Executive, Director or similar level.
  • Knowledge of all facets of local and international travel arrangements.
  • Ability to use initiative to plan, prioritise and manage a heavy workload effectively and respond flexibly to rapidly changing and conflicting priorities.
  • Experience in dealing with highly confidential information with tact and sensitivity.
  • Excellent IT skills.
  • Advanced knowledge of MS Office, including Word, Excel and PowerPoint, Outlook and Intranet/Internet systems.
  • Ability to type at least fifty words per minute.
  • Own transport.

 

Responsibilities:

  • Provide the Group Executive: Manufacturing Operations & Supply Chain with professional and well organized administrative, secretarial and office management support.
  • Present a professional image in dealings with both internal and external contacts.
  • Manage constantly changing diaries effectively and efficiently using own initiative.
  • Organize and schedule meetings or conferences.
  • Ensure all relevant paperwork is available for meetings ahead of time.
  • Coordinate business travel and accommodation arrangements as required locally and abroad.
  • Filter all calls and visitors and manage unnecessary interruptions.
  • Respond to telephone, emails and letters and resolve queries where possible.
  • Develop and maintain office and administrative systems.
  • Organize and manage off-site meetings for the senior management team of manufacturing operations and supply chain as required.
  • Contribute and perform other duties.

 


 

 

 

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