Executive Sales Assistant

SUMMARY:
Well-known Collection is looking for a temp EXECUTIVE SALES ASSISTANT

POSITION INFO:
The Executive Assistant provides comprehensive support to the Group Sales Manager and broader Sales team, ensuring smooth execution of all operational, administrative, and coordination tasks. This role is essential to the effectiveness and efficiency of the sales function, facilitating team organisation, sales reporting, internal communication, event logistics, and key project tracking. It requires a highly professional, proactive, and detail-driven individual capable of managing diverse tasks with discretion and precision.

Candidate requirements;

• Minimum 5 years’ experience in an Executive Assistant, senior coordination, or sales support role, preferably in luxury hospitality or tourism.
• Strong experience with CRM systems (Hubspot preferred), reservations systems (e.g., ResRequest), and API integrations.
• Highly organised and self-motivated with a proven ability to manage multiple priorities.
• Proficient in Microsoft Office Suite (especially Excel and PowerPoint) and digital file management.
• Excellent verbal and written communication skills – calm, clear, and professional under pressure.
• Detail-oriented with a strong sense of responsibility and commitment to confidentiality.
• Confidently managing event logistics and cross-functional workflows.
• Reliable team player with a service-driven mindset and positive attitude.

• Act as the primary point of contact for the Group Sales Manager’s daily schedule, correspondence, and task prioritisation.
• Maintain up-to-date records across CRM systems and internal tools (e.g., Hubspot, ResRequest).
• Prepare, proofread, and format business documents, reports, and board presentations.
• Troubleshoot and escalate sales system issues and manage user access requests.
• Compile and distribute monthly and quarterly sales reports, agent performance stats, and key comparisons (YoY/MoM).
• Assist in data gathering and formatting for Sales Connects, planning meetings, and strategic sessions.
• Support the preparation of business review packs and planning documents.
• Assist with onboarding, uniform distribution, tech needs, and resource sharing for new and existing team members.
• Help coordinate weekly team meetings, action follow-ups, and process compliance.
• Maintain shared folders and drive internal communication clarity.
• Work with Marketing to ensure up-to-date sales tools, rate sheets, fact sheets, and image libraries are available.
• Distribute sales collateral and ensure brand compliance across trade materials.
• Track stock of merchandise, brochures, and branded items for team use.
• Maintain the master sales calendar covering trade events, Fam trips, and deadlines.
• Coordinate site inspections and distribute weekly reports.
• Monitor key project timelines and ensure alignment across departments.