Finance Officer (Maternity Cover)

SUMMARY:
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POSITION INFO:

The purpose of this role is to support the CFO and Manager: Of accounting to achieve finance strategic objectives through the implementation of integrated financial services in line with developed policies and procedures. The position is also charged with demonstrating principles of value for money to contribute to the financial sustainability of FMT. Please note that this is a 3-month' contract.

Requirements 

• Bachelor's Degree (3 years - 360 credits) in Accounting
• Financial Accounting experience (2-4 Years)
• NGO experience (2-4 Years)
• Project Accounting experience (2-4 Years)
• Must have a code 8 driver's license

Computer Literacy

• Pastel Evolution
• Microsoft Office Suite, especially Excel

Behavioral Competencies

• Analytical capability
• Accuracy – Attention to detail
• Planning and organizing skills
• Attention to detail
• Interpersonal skills
• Networking skills
• Project management

Functional/Technical Competencies

• Business acumen
• Understanding of communication
• Financial Accounting
• Verbal and written communication
• Project Management
• Financial Management
• Relevant legislation
• Multi-tasking
• Time management
• Presentation skills

Key Performance Area

Payroll Administration

• Processes monthly payroll schedule for salary payment, maintains payroll information and personnel records as required for financial reporting in accordance with relevant legislation
• Verifies employee additions, terminations, leave control, company deductions, and garnishee orders as provided by the CFO
• Maintains components of a pay-slip and ensures that the impact between components is captured correctly
• Verifies the monthly leave provision based on the report provided by Playspace
• Prepares and integrates monthly salary journals
• Captures salary allocation to budget centers on the Pastel Evolution system
• Prints and verifies payroll reports, files and maintains reports after the monthly payroll run
• Re-calculates all allowances and deductions information to be included with payroll after signed off by the CFO
• Prepares and finalizes travel claims and reimbursements to be included with payroll after authorized by the appropriate line manager
• Submits monthly travel claims to the Manager: Accounting for review 

Inventory, Fixed Assets, and Accounting System Management

• Reviews monthly creditor payments
• Labels new fixed assets and any existing assets that have lost their bar codes
• Maintains records of consultants' and suppliers' contracts
• Captures grant budgets and project partner expenditure on the Pastel Evolution Accounting system
• Issues office assistant with consumable supplies e.g. cleaning solutions, toilet paper, coffee supplies, etc. (excluding stationery)
• Completes requisition for any low stock items for re-ordering

Cash Movement and Payment Processing (Operations)

• Captures banking details of service providers on the Pastel Evolution Accounting system and FNB Online
• Assists the Financial Accountant to process payments on FNB Online and preparation of payment requisitions for authorization and release by the CFO
• Captures payments and deposits to the trust bank accounts on the system and balances cash book for the trust account via the Pastel Evolution Accounting system
• Allocates the general ledger of all captured trust account transactions on a weekly basis
• Prepares bank reconciliations statements and reconciles the cash book
• Loads all suppliers to be paid and creditor payments on the Bank’s system
• Checks the reconciliation of all FMT credit cards.
• Prepares and reconciles cash books with bank statements

Tax Returns

• Checks and verifies that tax return calculations are correct before capturing on the Pastel Evolution Accounting system
• Follows up on outstanding tax returns
• Communicates with Manager: Accounting on outstanding returns and payments
• Completes and submits all monthly schedules of outstanding tax returns to the Manager: Accounting
• Calculates and ensures submission of the report on penalties and outstanding tax returns 

Invoicing, Payments, Creditors, and Debtors Reconciliations

• Process invoices for payment on the Pastel Evolution Accounting system
• Prepares debtors’ and creditors reconciliation and clears reconciliations on a monthly basis
• Reviews supporting schedule which indicates that payments by debtors are received weekly
• Processes payments within the allocated time frame
• Processes all refunds, debit, and credit notes within the allocated time frame
• Reconciles payments to schedule, capture on Pastel Evolution Accounting system, and initiate payments
• Raises awareness of penalties on late payment of taxes and monitors payment therein
• Provides information on statistics, debtors, creditors, and costs to relevant personnel on request
• Updates all supporting documentation and finance unit files on a monthly basis

Financial and administration support

• Participates in the annual budgeting process for the unit by providing historical salary data and preparing salary schedules
• Participates in the monthly, quarterly, and annual reporting process by preparing monthly management accounts, quarterly reports, and annual reports and reconciliations to the GL.
• Verifies all invoices received for all expenses are correct and signed by the duly authorized signatories
• Maintains updated salary payment files after salary payments have been authorized
• Files documentation on a monthly basis and ensure files are accessible and clearly marked for ease of use by others 

Financial and Budget Management

• Assists by providing input pertaining to departmental budget and forecasts
• Assists the CFO and Manager: Accounting by ensuring that proper budget control and compliance against the approved budget
• Assists the CFO in the budgetary requirements for the finance unit
• Assists in providing input to ensure financial and budget requirements are met
• Assists by applying appropriate financial controls to ensure expenditure levels are prudent, and wastage is limited
• Assists in identifying variances in the budget, and submitting reports with explanatory narrative
• Assists the CFO and Manager: Accounting in managing expenditure in line with approved parameters

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