SUMMARY:
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POSITION INFO:
Summary: Responsible for the overall financial health of The Bellbuoy Group through guiding management and senior employees of the various divisions to ensure these operate at optimal capacity. Thereby, maximising profitability and financial stability with expected levels of professionalism. This includes, but is not limited to, the responsibilities listed below, which will be subject to change depending on work requirements. These would include the development and implementation of financial strategies, budget management, analysis of financial data and regulatory compliance within the various divisions. The company directors may from time-to-time request assistance in other areas within the company when necessary. It is vital that the managers reflect a hands-on approach to management and put procedures in place that ensure they are continuously informed of all issues in the divisions and that they escalate concerns timeously. This position requires that compliance be monitored regarding ongoing processes / responsibilities / templates / information – Sharepoint must be updated continuously as changes / additions become relevant. Staff must ensure that only current processes / responsibilities / templates / information are referenced / used. Strict compliance with company policies and procedures is required.
Qualifications and Skills Required:
- BCom in Accounting, Finance, or equivalent (CA(SA), CIMA preferred).
- 5–7 years’ experience in a financial management role.
- Strong knowledge of South African statutory requirements (SARS, PPRA, CIPC, etc.).
- Proficiency in accounting systems (Evolution, Sage, Pastel) and Microsoft Excel.
- High attention to detail, organisational skills, and problem-solving ability.
- Excellent communication and team leadership skills.
- Relevant payroll qualification.
- The employee will be responsible for the following:
- Budgeting, Financial Analysis and Reporting Perform daily processing of accounts across all companies and trusts, including capturing income, expenses, journals, inter-company transactions, and allocations.
- Conduct daily reconciliations of all bank accounts, debtors, creditors, and control accounts.
- Maintain real-time financial records in compliance with accounting standards and best practices.
- Prepare annual budgets for all companies, including service fee schedules per division.
- Conduct financial analysis and performance monitoring, identifying variances and improvement opportunities.
- Implement and manage internal financial control systems to ensure proper governance and accountability.
- Prepare and circulate monthly management reports by the 10th working day of each month.
- Monitor and control company expenditure in alignment with approved budgets.
- Advise directors on financial strategies to improve profitability, cash flow, and cost efficiency.
- Prepare annual financial statements for all companies and trusts for director ratification and external audit.
- Generate customised financial reports to support decision-making and budget compliance.
- Manage and oversee petty cash systems, ensuring proper authorisation, usage, and reconciliation.
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- Human Resources Ensure accurate calculation and distribution of salaries and other benefits to employees.
- Undertake payroll run with relevant statutory compliance (SARS, UIF, Provident fund, PAYE, leave
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- Management of staff files, correspondence and human resource matters.
- Training of financial staff and drafting of manuals and templates where necessary.
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Compliance
- Require financial divisions / employees follow regulations and policies.
- Ensure divisional and company statutory compliance (POPIA, PAIA, SARS, CSOS, CIPC, PPRA, Debt Collection Council, Services Seta etc).
- Comply and keep informed on tax laws and regulations, guidelines and best practices.
- Ensure timeous submission to auditor as well as submission to relevant bodies (PAIA, SARS, Debt Collector Council, PPRA, CIPC etc) once audited and payment of interest to PPRA as per approved audited report.
- Trust account management to ensure compliance with PPRA.
- Public officer responsibilities, including but not limited to:
- Monitoring of company SARS documentation
- Timeous bi-monthly or as required submission of VAT returns for all companies
- 6 monthly provisional tax in collaboration with the auditor
- Year-end dividend tax in collaboration with the auditor
Management Activities:
- Support managing directors in arranging team building events and other administrative tasks.
- Management and authorisation of FNB payments, collections and Online Banking and ensuring all employees who authorise are continually trained and have current certification to undertake responsibilities.
- Preparation for and attendance at relevant meetings (directors, shareholders and management where relevant) and resolution of all matters, which would include timeous circulation of agendas and minutes, reporting and analysis on income.
- Accurate capturing of all company invoices to ensure no duplicate payments or errors.
- Monitoring company bank related issues and queries.
- Assistance with authorisation of scheme FNB payments, collections and Online Banking.
