SUMMARY:
Financial Administrator
POSITION INFO:
INTRODUCTION
- Vacancy for an experienced Financial Clerk / Administrator at a Real Estate company in Pretoria East.
DUTIES AND RESPONSIBILITIES
Prepare Payments for Sundry Creditors:
- After receiving invoices from relevant creditors, the invoices must be given to Team Leader to make payment preparation. Preparation must be signed off and given to FM for approval. Obtain VAT invoices compliance with the Act.
- Payment should only be done after receiving statement from relevant creditors. All invoices to be attached to statement.
- Municipal Accounts must be paid as soon as statement and invoices are received through the post, email or requested by phone
- Eskom accounts to be paid as soon as we receive the accounts through the post, email request if not received
- Accounts must be paid by the due date of each month. After receiving account prepare payment and hand in for approval and payment
Filing:
- File the completed cheque requisitions, diverse preparations as soon as it has been posted on the system
Payment Preparations - Load on Bank:
- Load all payment preparations on BOL after all relevant signatures have been obtained and the correct documentation attached
- Load rental payments on BOL after being signed off
Load New Bank Accounts on Business Online:
- Complete all new requests for bank accounts and verify the account on bank system.
- Get Company and also letter from bank not older than 3 months
- After FM created a new code on BOL, verify new bank code and ensure all information is correct
- Attach verification from BOL to preparation
Posting Salary Journals:
- Journals to be posted on Company after receiving Sage reports for Department Summaries from Salary Dept.
Loan Accounts:
- Review and reconcile loan accounts for companies on a monthly basis - Attach supporting documents
- Process the relevant journals
Bank Accounts:
- At monthly basis post bank accounts up to the 25th. Do bank reconciliation and file
- Review and reconcile bank accounts for companies on a monthly basis
Petty Cash:
- Check all slips and cash when Requisition is made out to reimburse Petty Cash
Cheques:
- Team must bring receipts for every cheque he takes.
Deposit Paid and Received:
- When the deposit for the rental properties are received make sure it is posted to deposit received and when deposit''s is paid for etc. electricity it must be posted to deposit paid
Management Accounts:
- Review and report on Management accounts for all properties.
Electricity Recoveries:
- Make out invoices and email. Check bank statement for payments.
Cheque Books:
- Complete cheque requisitions. Send for signatures
- Ensure that there is enough stock for future use
Balance Sheet Recons:
- Compile Balance Sheet recons for the specified Companies. Ensure that all the documentation is correct. (Due 25th)
Foreign Payments:
- Receive all documentation and invoices for foreign payments
Scanning:
- All signed and completed payment preparations to be scanned on a monthly basis
Filing:
- Ensure that your filing is up to date
Out of Office:
- Notify all relevant personnel when going on leave
48 Hour Replies:
- Diarize all correspondence which requires feedback
Audit:
- Assist with the audits for the Small Companies - which includes the items listed below but is not limited to
- Assist the auditors
DESIRED EXPERIENCE & QUALIFICATION:
- Grade 12 with Mathematics in Matric
- Certificate or Diploma in Bookkeeping
- 4-5 Years experience in a similar role
- Excellent communication skills
