Group Events Co-ordinator | Head Office

 

Recruiter:

The Royal Portfolio

Job Ref:

3437551590

Date posted:

Thursday, September 22, 2022

Location:

Cape Town, South Africa


JOB SUMMARY:
-

JOB DESCRIPTION:

The Group Events Co-Ordinator at The Royal Portfolio works alongside the Reservations and properties’ teams to conceptuatlise, organise and execute any events and special occasions our Guests desire - living up to our Purpose, which is “To give our Guests a complete experience and a perfect stay”.


MAIN DUTIES & RESPONSIBILITIES

  • Delegating tasks to suppliers and hotel staff members where necessary (ahead of and during events, as per function sheets)
  • Demonstrating strong knowledge of our venues, services and suppliers
  • Taking guests on site inspections of our properties and venues
  • Assisting guests with all forms of event co-ordination (small or large) where assistance is required, including entertainment, photographers, flowers, décor hiring, etc.
  • Assist with overseeing events on the day, including welcoming guests, communicating with staff, helping to direct event set-up and vendors, etc. Offer assistance where-ever it is needed on the day (service staff, kitchen, laundry, cleaning, moving furniture, etc.)
  • Communication – responding to all event enquiries, sharing information, rates, inclusions
  • Administration - function sheets, generating invoices, working on our property management system, OPERA


REQUIREMENTS, QUALIFICATIONS & EXPECTATIONS

  • Diploma in Events Management / Planning
  • At least 5 years’ experience in the events/ hospitality industry
  • Strong relationships with wedding and event suppliers, from photographers, to printers, florists, decor, venues, caterers, etc. 
  • Some experience in, or exposure to, Marketing and Social Media
  • Some experience in Photography would be an advantage
  • Excellent verbal and written communication skills
  • Confident in a client facing capacity
  • Willingness, flexibility and a positive attitude
  • Highly organised and efficient
  • Strong attention to detail and taking pride in your work
  • Determination and hard-working, willing to put in the long hours, and able to work weekends and holidays
  • Ability to take initiative and make decisions
  • Competency in Excel, Word, Outlook, Google Docs and knowledge of a common reservation system a distinct advantage
  • Must have driver’s license and own reliable transport

 

It is important that the candidate is able to work as part of a team and is a good cultural fit for The Royal Portfolio.

South African citizenship is advantageous. A valid work permit is essential if you are not in possession of a South African ID document.

All new appointments at The Royal Portfolio’s properties will need to show proof of vaccination against Covid 19.

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.



 

 

 

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