HR Administrator

SUMMARY:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.
About the YES Initiative
The initiative was launched by the President in 2018 and is a partnership with the government and labour department to collectively devise a national plan to build economic pathways for South Africa’s youth by creating workplace opportunities for South African youth over a period of 12 months.

Position: HR Administrator

Stipend: R6200.00 pm

Location: Randburg

POSITION INFO:
The role of the HR administrator is to provide an overall HR administrative support to the HR Team
and the various Signa Group entities. The HR Administrator is responsible to ensure compliance
and delivery of HR administrative services, to the organisation professionally.

Key Responsibilities:

• Circulation of Requisition, Change forms and/or other HR documents for approval from
• Management.
• Prepare and Post job adverts on the relevant portals – Internal and External
• Peruse CV/Applications of the candidates for shortlisting and selection of interviews.
• Set up of Interviews for the respective entities with the recruitment panel and candidates after selection criteria of the potential candidate – conduct criminal and verification checks
• Draft Offer of Employment and Contract to forward to the successful candidate.
• Follow up with the candidate on acceptance of the offer.
• Coordinate the onboarding document process by sending a link to all new employees for access to the documents for completion, signatures and acknowledgement of policies and procedures.
• Prepare and collate the onboarding pack of new employees for payroll processing.
• Open new employee files online on the HR drive and create physical files for storage and filing for the various entities.
• Facilitate the process with the relevant department to create access on the various systems.
• Arrange for Induction of all new employees across all entities.
• Prepare and collate the termination pack for terminated employees and for payroll processing.
• Ensure that notification is sent to the relevant departments for revoking of access on various systems for all terminated employees timeously.
• Archive terminated employees’ files with all the necessary updated termination documents stored in the file after an employee completes the exit and termination process.
• Submit Claim and Withdrawal forms to GIB Pension Fund for terminated employees.
• Maintain accurate records of all personnel files and ensure that the filing is up to date with all the necessary paperwork daily.
• To process and document activities by completing forms, registers, reports, logs, and other records.
• Assist in arranging training activities, capacity building, and to provide support and coordinate other HR events by booking of boardrooms and arranging of refreshments.
• Promote, plan, communicate and facilitate activities for the Employee Wellness Programme.
• Submit the utilisation report to the respective entities.
• Monitor stocks of office supplies and report when there are shortages / order stationerAssist in coordinating the admin for various HR processes (IR, performance management, and development, PFS.)
• Participate in HR projects and perform other adhoc HR duties as assigned.
• Prepare, Generate, and submit Reports from Payspace or other HR systems as and when required.
• Responsible for HR administration in completion of documents, confirmation of employment letters, UI9, Certificate of Service and/or other HR administrative documents for, approval and submission to relevant parties.
• Work as a fully functional, proactive team member within the HR team.
• Work closely with the Group HR Manager and team to increase efficiency in the HR function and add value by providing support services to various business units.

• South African unemployed between the ages of 18 and 34
• Must not have participated on the YES Programme before
• A matric certificate will be required.
• A National Diploma or the equivalent, in Human Resource Management/Development will be required.
• An excellent understanding of Labour Relations Legislation, HR Practices, Policies and Procedures will be
• required.
• Working knowledge of HR Best Practices throughout the HR Value Chain as well as HR Technology will be
• advantageous
• Excellent Microsoft Excel skills
• Experience in organizing and prioritizing a busy workload
• High degree of confidentiality, accuracy and attention to detail
• Good communication skills with the ability to build effective working relationships with colleagues and customers.
• Applicants must reside in surrounding areas