HR Practitioner - Benoni (Temp)

Tasks/Activities:

HR Compliance - Adhere to and maintain HR processes and procedures

• Create and maintain personnel information management processes for all employee documentation, including job descriptions

• Check that staff movements are capture correctly and in line with the approved Organogram

• Adhere to all HR standard operating procedures including advice HRBP’s where change is required

• Adhere to all HR processes and procedures

• Provide employees with relevant and valid job descriptions that are aligned to the organogram

• Create, Implement, and maintain accurate and updated record keeping and document control of employee information

• Maintain employee confidentiality in alignment with all relevant legislation (e.g POPIA etc)

• Draft accurate confirmation of employment letters, role change letters, transfer letters; promotions etc.

• Provide HRBP with accurate collection, consolidation and reporting of employee data for the Labour Department requirements (EEA; COIDA; WSP; LRA and BCEA)

• Keep yourself abreast with DoL critical Skills list for accurate adherence and compliance with Immigration legislation

• Report all irregular conduct to HRBP’s that may occur during recruitment or any other HR process

Recruitment Selection and Onboarding – Provide the end-to-end recruitment process, including opening and maintenance of staff files

• Adhere to the policies and operating procedures for transfers, referrals, and internal/external hiring among others

• Identify current and future hiring needs and market trends

• Advertise; source; conduct screening of suitably competent candidates including vetting of the candidates

• Administer and facilitate the effective completion of all relevant paperwork in alignment to recruitment processes and procedures

• Draft Employment offer letters and contract of employment for staff

• Keep abreast of employment law and legislation

• Coordinate the employee onboarding process and ensure smooth transition and or integration into the business
  

Labour Relations – Provide consistent and accurate support to HRBPs

• Facilitate all disciplinary processes as well prepare the Portfolio of evidence in support of the HRBP

• Sit in as HR Representative during formal Labour procedures

• Prepare for all CCMA related matters in support of the HRBP

• Update Labour Relations Tracker (Weekly /monthly/ quarterly).

• Send telegrams to employees who have absconded.

• Facilitate the issuing of notice to attend disciplinary hearings and notice of suspension to employees

• In support to the HRBP, take part in conciliation and arbitration at the CCMA

• Educate and inform staff regarding policy changes, processes and procedures

• Ad-hoc assistance with training on relevant labour legislation, internal processes and procedures

Maintain staff and organizational data accurate and “cleaned” where required

• Daily consulting – Provide necessary data required by HRBP’s for clients

• Keep track of leave data and compliance and report any anomaly to HRBP

• Provide accurate data to HRBP for reporting (weekly report and Metrix report)

• Create and provide detailed and accurate HR data onto relevant HR Systems

• Provide detailed data and for analysis of strategic focus areas for interpretation as and when requested by HRBP and management (e.g recruitment; headcounts; terminations; loans; counselling; leave; overtime etc.)

• Administer regular clean ups on HR Systems to ensure data accuracy and relevance

Capture Payroll information accurately and on time

• Breach the gap between employees and the payroll department by providing information and answering employee questions about payroll related matters

• Perform monthly administration of the payroll function (salary adjustments; role changes; transfers; employee onboarding and offboarding)

• Submit all Payroll inputs accurately and within set deadlines and follow up on queries or outstanding issues

• Maintain accurate employee records and ensure that all mandatory requirements on Sage (HRIS) are captured

• Monitor the leave of employees- Annual; Sick; Study and Maternity Leave, leave carry overs as well as unpaid leave (capture on sage and assist with necessary documentation)

• Maintain accuracy and confidentiality regarding salaries and payments of staff

• Ensure distribution of payslips and follow ups with payroll for those who have not received.

• Ensure compliance with all applicable remuneration legislations required for deductions and overtime
  

Check that Accurate Benefits information is captured for credible Benefits Administration

• Confirm that all employees who are not on medical aid have joined the company’s medical insurance or have provided proof of existing membership

• Coordinate compulsory medical insurance membership

• Update and Record employee information regarding staff beneficiary details

• Provide information; guidance and support to employees on the company benefit profile in support to the HRBP

• Function as a liaison between employees and service providers with pension fund and group life cover changes, claims or queries.
  

Attend to all General HR Administration

• Draft confirmation of employment letters, role change letters, transfer letters; promotions etc.

• Perform regular HR checks to ensure no audit findings in HR administration.

• Assist HRBP with employee wellness initiatives

• Facilitate counselling and drug testing procedures

• Facilitate workshops and site visits with service providers for staff awareness and wellbeing in support to the HRBP

• Facilitate in support to the HRBP, short training and coaching interventions to stakeholders on HR Related topics to mitigate financial and reputational damage to the business (Recruitment and Selection; IR Process; Performance management processes; leave administration etc)

• Function as a point of contact to all internal walk ins and external stakeholders regarding HR related issues, concerns, queries and processes

• Deliver optimal customer service to internal and external customers that adds value to the business and generates a low rate of complaints from all customers

• Deal with employees’ complaints quickly and effectively and within turnaround time

• Provide HRBP’s with necessary communication to employees, team leaders, supervisor and managers.

• Share stakeholders’ feedback with team members to ensure customer service is continuously improved.

• Act as a point of contact for audit content and information, within area or scope of work
  

Support HR Projects administration

• Support the HRBP and Senior management on specific HR related projects in terms of presentations, reports, research, logistics and coordination where necessary
  

Champion Corporate Values

• Drive, guide and live the values of Honesty, Humility and Hard Work through every task assigned or delegated.

• Promote and keep the company core values alive through various communication channels.

• Proactively manage your own behaviour to ensure self-alignment to the Company Core Values.