HR Reporting Specialist

Recruiter:

Red Ember Recruitment

Job Ref:

ZR_2157_JOB

Date posted:

Wednesday, July 16, 2025

Location:

CapeTown, South Africa

Salary:

Market related

SUMMARY:
Red Ember Recruitment is recruiting for an HR Reporting Specialist for our client in Cape Town.

POSITION INFO:

Maintain and optimize HR systems, ensuring data accuracy, and providing technical support and training to HR users for accurate employee reporting.
In this role, you will need to have a comprehensive understanding of payroll systems and processes, as well as accounting principles, to assist in enhancing current payroll and HR/Talent reporting processes.
This is an exciting, newly created position offering excellent challenge and growth. Experience with Sage 300 People is essential for this role.

Requirements:

Data Management:

Ensuring accurate and up-to-date employee data within the HR system, including personal information, job details, compensation, benefits, and performance records.

System Management:

Implementing, maintaining, and optimizing HR systems, including HRIS (Human Resources Information System).

Technical Support:

Providing technical support and troubleshooting to HR users on the HR system.

Reporting and Analysis:

Analysing talent and employee data, generating reports, and creating dashboards to track key HR metrics.
Produce accurate and high-quality monthly, quarterly, and ad-hoc reports on various employee data, which includes, but is not limited to, employee lists, headcount/staff movements, staff demographics, hierarchy levels critical for regulatory and board reporting.
You will have the opportunity to enhance reporting tools and assist the Head of Centralised Services and Head of Talent in building a digitized employee reporting function, specifically developing people dashboards and reporting.
This will involve working with identified service providers to enhance the use of the current HRIS and Payroll system (Sage 300 People).

Compliance:

Ensuring data integrity and compliance with relevant regulations.

Process Improvement:

Identifying areas for improvement in HR processes and workflows through data analysis.

General:

Assist the Talent team with special projects and work as may be assigned.
Initial projects would be to work with the talent team to develop a robust skills (study/membership) process to ensure accurate reporting and reconciliation.
Assist the payroll and talent teams with special projects and work as may be assigned.
Play a pivotal role in overseeing all aspects of the payroll process, ensuring accurate and timely payment of employee salaries, and compliance with relevant laws and regulations.
Perform a critical review function.
Required a comprehensive understanding of Sage payroll systems and processes as well as accounting principles to assist in enhancing current payroll and HR/Talent reporting processes.
Collaborate with the Payroll Administrator, Talent, and Finance teams to maintain accurate employee data, ensuring all payroll related processes and records are updated and reconciled on monthly basis.
Monthly reconciliation between payroll records and finance accounting records.
Produce a monthly analysis of payroll movements which feeds into the management accounts.
Oversight of payroll records, reports, and documentation for auditing and legal purposes.
Act as the key point of contact for payroll audit.
Responsible for workmen’s compensation regulatory requirements.
Partnering with the Head of Centralised Services to ensure robust internal controls related to payroll and reporting.
Stay up to date with changes in payroll laws and regulations, assessing their impact on the company''s payroll practices and implementing necessary adjustments to ensure compliance.

Required Experience:

4-5 years relevant experience in a related role where you have worked with Payroll and HRIS systems and employee reporting.
Specifically, we require someone with experience of Sage 300 People – could be from a consulting capacity where you have worked with clients implementing, and or enhancing their use of Sage 300 People.
Systems orientated with a keen interest in automation and digitization of the Payroll and HR Reporting environment.
Exposure to Acumatica/related ERP systems is a distinct advantage.
Comprehensive understanding of payroll systems and processes as well as accounting principles required.
Strong excel skills.

Required Qualification:

A relevant financial/commercial/HR/business qualification is required.

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