Legal Secretary/Executive Assistant

SUMMARY:
We are seeking a highly organized and detail-oriented Legal Secretary / Executive Assistant to provide comprehensive administrative and legal support to our executive and legal teams. The ideal candidate will possess exceptional knowledge of legal procedures and terminology, with a strong ability to interpret, draft, and manage legal documents—particularly contracts and lease agreements.

POSITION INFO:
JOB DESCRIPTION:


Job Title: Legal Secretary/Executive Assistant
Employment Type: Permanent
Work Location: Johannesburg/Capetown



DUTIES AND RESPONSIBILITIES:

• Draft, format, and review legal documents including contracts, lease agreements, NDAs, service level agreements, and correspondence.
• Interpret and summarize legal documentation and provide clear, concise support to management.
• Manage executive schedules, coordinate meetings, and handle confidential information with discretion.
• Prepare briefing materials, reports, and presentations as required by senior management.
• Liaise with internal departments, clients, attorneys, and external stakeholders to facilitate the flow of legal documentation and administrative tasks.
• Maintain a well-organized filing system for legal and corporate documentation, ensuring compliance with company policies.
• Track deadlines and renewal dates for leases, contracts, and legal obligations.
• Provide administrative support such as travel arrangements, expense reporting, and document management for senior executives.
• Assist with compliance and regulatory filings when necessary.

• Proven experience as a Legal Secretary, Executive Assistant, or similar role within a legal or corporate environment.
• Strong knowledge of legal terminology, legal documents, and legal procedures.
• Demonstrated ability to interpret and draft legal agreements, especially commercial contracts and lease agreements.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality in handling sensitive matters.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with legal management software is advantageous.
• Ability to work independently and under pressure in a fast-paced environment.

• LLB Preferred.
• Minimum of 5 years' experience in a legal secretarial or executive assistant role.
• Experience in corporate law, real estate law, or contract law is highly desirable.

• Compensation will be determined based on qualifications, applicable experience, and previous earnings.