Litigation Secretary – Medical Negligence

SUMMARY:
If you are a highly organised and detail-oriented Litigation Secretary with specialisation in medical negligence matters, we invite you to join a leading South African law firm in Cape Town. You will support attorneys in all aspects of litigation, ensuring efficient case management and smooth administration within the department.

POSITION INFO:
Key Responsibilities:

• Typing and formatting legal documents, correspondence, and court pleadings related to medical negligence claims
• Managing case files, including opening, closing, and archiving files
• Drafting medico-legal briefs, notices, and indexing bundles for court
• Handling diary management, including scheduling consultations, court dates, and medico-legal appointments
• Liaising with clients, counsel, medical experts, and court personnel
• Maintaining electronic and physical filing systems in accordance with firm standards
• Monitoring litigation processes, including filing and serving documents within prescribed timeframes
• Billing, capturing timesheets, and assisting with fee reconciliations
• Conducting follow-ups on medical records, expert reports, and other supporting documentation

• Matric (Grade 12) and a recognised secretarial or paralegal diploma/certificate
• Minimum 3–5 years’ experience as a litigation secretary, with specific exposure to medical negligence cases
• Strong understanding of High Court procedures and terminology
• Proficiency in Microsoft Office Suite and legal practice management software (e.g., AJS / LegalSuite / GhostPractice)
• Excellent typing speed and accuracy (minimum 60 wpm)
• High attention to detail, strong organisational skills, and ability to prioritise effectively under pressure
• Professional communication skills, both verbal and written
• Discretion and professionalism when dealing with sensitive and confidential information

• Experience working in a medico-legal or personal injury law firm
• Familiarity with RAF and HPCSA procedures