Logistics and Admin Coordinator

Recruiter:

Talented Recruitment

Job Ref:

DBN002929/LP

Date posted:

Friday, July 18, 2025

Location:

Johannesburg, South Africa

SUMMARY:
A global leader in the logistics industry is looking for a Logistics and Admin Coordinator with experience in POD management to join their team on a fixed term contract.

POSITION INFO:
Review PODS and service provider schedules to identify:

ERP system project number (MTC) and file affiliated to vehicles or wagons
POD completeness and legibility
Tonnage validation
Update ERP system for tonnage disputes, accordingly
Issue settlement from ERP system
Share Settlement Proposals in excel or PDF format to Service providers and/or company site.

Support Logistic coordinators on projects where required:

Accurately & timeously setup the project in the ERP
Accurately & timeously capture truck details in the ERP
Use correct charge codes in ERP for costs and services
Review tracking reports for project completeness
Obtain PODs from Operator and undertake a validity check to ensure system tonnages and PODs align
Confirm vendor services rendered in order to issue the Settlement Proposals to Vendor
Manage documented audit support for charges outside of the Quote and PnL
Update and maintenance of share point dashboards and project folder
Prepare invoicing documentation pack as per Customer Matrix
Manage project claims in the business system

Reporting:

Undertake project margin analysis
Undertake project volume analysis

SHEQ:

Understand and adhere to the SHEQ Policy within logistics and administrative processes.
Ensure logistical and administrative documentation (e.g., shipping records, schedules) complies with SHEQ procedures and is properly controlled.
Report any SHEQ non-conformities in logistics operations to the Regional Commercial Manager.
Support SHEQ objectives by ensuring efficient and safe administrative support.
Participate in SHEQ training and cooperate with audits by providing relevant records.

Requirements:

Process orientated with a good attention to detail with ability to work in fast changing environment;
Must be able to work under pressure and adhere to aggressive deadlines
Strong problem-solving skills
Strong MS Excel skills essential
Experience in freight forwarding beneficial
Experience with Navision and Qlikview beneficial
Fluent in English (read/write/speak)

Should you not receive a response within the next 2 weeks, please consider your application unsuccessful. Vacancies are advertised on our website, should you wish to keep abreast with our active roles.

IMPORTANT NOTICE
By applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer:
I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 (“POPIA”).

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