Maintenance Administrator

Recruiter:

Persona Staff

Job Ref:

CPT005709/PA

Date posted:

Tuesday, July 15, 2025

Location:

Capetown, South Africa

SUMMARY:
Maintenance Administrator

Our client is a leading organization in the engineering and manufacturing sector, and they are seeking to appoint a Maintenance Administrator to be based at their office in the Northern Suburbs.

POSITION INFO:
Qualifications and Experience:

Matric Certificate / Grade 12.
3 - 5 years relevant working experience.
Administrative qualification (advantageous)
Computer literacy.
Experience with an ERP system (System knowledge e.g. SYSPRO)
Own reliable transport.
Bilingual (English and Afrikaans)

Requirements:

The willingness to stay updated on industry trends, manufacturing technologies, and administrative best practice.
The ability to be adaptable and responsive to change.
Strong communication and organizational skills
Excellent time management skills and the ability to focus on various administrative tasks and coordination of multiple projects.

Responsibilities:

Issuing and updating checklist/ service sheets and files.
Review weekly clocking’s and timesheets.
File tooling job cards.
Load all maintenance, electrical, facilities and tooling requisitions on SYSPRO.
Update and maintain data for reports.
Assist with incident and accident reports.
Checking maintenance and tooling hours weekly.
Tooling reports on a monthly basis.
Update the electrical snag sheet.
Printing and handing out maintenance time sheets.
Filing MJRS and check sheets weekly.
Quotations on breakdowns (cranes and scales).
Updating the excel sling register, filing safety harnesses and sling sheet checks.
Updating the excel OHC register.
Responsible for the signing out of electrical tool register.
Assist with maintenance queries on breakdowns.
Capturing maintenance sheets and filing.
Assist with admin requests from management and filing.
Liaise and follow up with stores on quotations and order progress.
Tracking procurement progress with the Buyer.
Communication with the contractors on quotations, scales and cranes.
Inform artisan parts for booking out in store.
Ensure the correct paperwork reaches the stores administrator within one business day.
Inform the HO maintenance and administrator regarding the forklift services or repairs.
Administration of weekly forklift documentation.
Follow up with the stores on breakdown progress and completion timeframes.
Update and maintain machine maintenance schedules tracker.
Managing the form of job logs / tracker for each employee to HR.
Assist with any requests from management.

To apply, please send your CV to

Please note that only shortlisted candidates that meet the requirements will be contacted.

Persona Staff Pty (Ltd) is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.

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