Office Administrator

SUMMARY:
OFFICE ADMINISTRATOR
Location: West Coast (Private Nature Reserve near Mamre)

Join Our Team as an Office Administrator

Are you a detail-oriented and dependable professional looking for a part-time opportunity in a serene, nature-filled setting? A private nature reserve near Mamre on the West Coast is seeking an efficient and well-organized Office Administrator to support daily operations and assist the Estate Manager and Board. This role offers structured weekday mornings and is perfect for someone who thrives in a calm, community-focused environment,

Working Hours:
Monday to Friday, 8:00 AM – 1:00 PM (5 days a week)
This is a part-time, on-site position offering consistent weekday mornings. Ideal for an organized, meticulous professional who enjoys a structured role in a peaceful environment.

POSITION INFO:
Key Requirements:

• Grade 12 (Matric) with at least 3 years’ experience in a similar administrative role
• Proficient in MS Office (Word, Excel, Outlook – intermediate to advanced level)
• Bilingual (Afrikaans and English), with excellent written and verbal communication skills
• Professional, friendly, and confident when dealing with residents, contractors, and service providers
• Highly organized with the ability to multitask and manage time effectively
• Experience with document filing systems, both physical and digital
• Ability to maintain confidentiality and handle sensitive information discreetly
• Strong numeracy skills and basic financial/accounting understanding
• Good critical thinking skills and a proactive approach
• Must have own reliable transport and valid driver’s license.

• Perform general day-to-day office administration tasks
• Maintain and track all Estate and HOA correspondence and ensure timely responses
• Prepare agendas, documents, and packs for Board meetings
• Attend Board meetings, take accurate minutes, and distribute them promptly
• File, store, and maintain updated documentation (electronic and physical) on shared systems
• Monitor and reconcile petty cash and small procurement
• Liaise with and coordinate with external service providers, contractors, suppliers, and the local municipality
• Provide clear and professional communication (written and verbal) with residents regarding estate notices, queries, and general updates
• Maintain the office environment in an orderly and professional state
• Assist with compliance, document control, and audit preparation when needed
• Support the Estate Manager and Directors with administrative tasks and follow-ups