SUMMARY:
Oversees staff, implements procedures, maintains administrative systems and work closely with all departments to ensure that the company runs smoothly.
POSITION INFO:
We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasnat work environment, ensuring high levels of organizational effectiveness communication and safety.
Your duties will include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to all employees. Previous experience as a Front Office Manager or Office Administrator would be an advantage. Experienced with a variety of office software - email tools, spreadsheets and databases - and be able to accurately handle administrative duties.
Ultimately, the Office Manager, should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Requirements and Skills:
- Matric - qualification as an Admin Assistant or Secretary will be a plus
- Proven experience as an Office Manager, Front Office Manager or Admin Assistant
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office - MS Excel / MS Outlook
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast paced environment
- Attention to detail and problem solving skills
- Excellent time management skills and ability to multi-task and prioritize work
- Present yourself in a professional manner
Duties:
- Serve as the point person for office manager duties including - Maintenance, Mailing, Suppliers, Equipment, Bills, Errands and Shopping
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office G&A budget, ensure accurate and timely reporting
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees queries regarding office management issues - stationery, hardware and travel arrangements
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
If this sounds like you, forward your CV by applying directly to this ad. Suitable candidates will be emailed an application form and contacted to discuss your CV and skillset and the role in detail. Thank You.
