Office Manager / Admin Assistant

Location: Capetown,
Salary: R12-R15k
Recruiter: Greys Personnel
Job Ref: CPT000265/DV
Summary: If you have experience in the PROPERTY INDUSTRY then I need to hear from you. Client situated in Cape Town

 

 

Job Description

EXPERIENCE & REQUIREMENTS:

 

  • Screening telephone calls, enquiries/requests and handling when/where appropriate
  • Minimum of 5+ years working experience as an Office Administrator/Personal Assistant/Secretary preferably within the Property Industry
  • Fully computer literate (Word, Excel, PowerPoint, Outlook, Google)
  • Competency with Property related software advantageous: Lightstone, CMA
  • Gathering data, compiling, proofing and submission of print and electronic ads to various publication mediums
  • Assistance in listing of properties – internal dbase & websites
  • Co-ordinate and process registrations
  • Basic accounting duties - collating all information (Debtors & Creditors & Payments) on accounts for the Head Office / Fin dept / Accountant
  • Typing correspondence and editing of documents where required 
  • Sourcing & procurement of office supplies
  • Managing the IT infrastructure suppliers
  • Maintaining Company databases
  • Assist Agents in day-to-day running of office operations & diary management where necessary
  • Organising, scheduling and coordinating meetings, events, appointments and company offsite show days
  • Liaising with clients, service providers and internal staff
  • Exceptional communication skills (written and verbal) on all levels dealing with enquiries and providing information
  • Coordinating the flow of information both internally and externally
  • Maintaining filing record management systems
  • Ensuring office is well organised and managing all building administration and equipment
  • Able to work under pressure whilst remaining adaptable and focussed
  • Well-organised and attentive to detail
  • Good time management, independent and flexible
  • Prepared to work after hours if and when required
  • Well-groomed, professional grooming and appearance 

 

Job Type:

Monday - Friday 8am - 17h00 

LICENCE:


Driver's licence and car is required

LANGUAGE:


English, must have an excellent command of the English language

 

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