PA

SUMMARY:
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POSITION INFO:

To provide operational support to the CEO of the company.

Key Responsibilities:

Office Management / Administration

• Provide administrative support, including answering phone calls, responding to emails and drafting correspondence
• Manage & order all Salt EB Branded merchandise (liaise with suppliers, obtain quotes, obtain approval from management for expense, place orders etc.)
• Coordinating events (draft & send event invites, identifying venue, catering, do costing, manage RSVP lists, liaise with suppliers (catering, etc.).
• Act as a brand ambassador for Salt EB, always ready to go the extra smile for, members, clients etc
• Ensure that invoices are paid on time
• Making all necessary travel arrangements (both domestic and international)
• Completing international visa application forms
• Scheduling meetings
• Set up board meetings and supplying of snacks

• Ensure that all stakeholder (e.g., service providers, banks) communication is accurate, timeous, professional, and relevant
• Accurate record keeping and filing of various documents, correspondence, etc.
• Maintaining merchandise stock records
• Purchasing and ordering of stationary and other necessary office supplies
• Ensure that all vehicles’ licenses and services are up to date
• Manage the driver and cleaner

Property Management

• Management of short-term rentals (AirBnB)
• Maintain the property calendar and schedule appointments and meetings with clients, contractors, and tenants
• Assist to support facilities management including arrangements for maintenance (plumbers, electrical, etc.)
• Marketing of properties on different platforms

Skills

• Proactive and independent working style
• Strong organizational and time management skills, with the ability to multitask and prioritize tasks.
• A level of flexibility required in approach and working hours in line with the Executive PA deliverables
• Maintain professionalism when dealing with internal and external stakeholders
• Attention to detail and a high level of accuracy.
• Proficiency in Microsoft Office suite

• Valid Driver’s License and own a reliable vehicle
• Ability to adapt quickly to new and changing situations and requirements

• Discretion and confidentiality in handling sensitive information.
• Strong verbal and written communication skills (English & Afrikaans)

Qualifications

• Grade 12 or equivalent qualification.
• A Tertiary qualification in social media, secretarial, business administration and / or property management would be advantageous.

Remuneration: Negotiable according to experience.

Experience:

• Executive/Personal Assistant: 2 years (Beneficial)

Language:

• Afrikaans
• English