SUMMARY:
Play a crucial role within this Global Consulting firm by ensuring the smooth operation of the direc
POSITION INFO:
PA TO 4 DIRECTORS – CBD, Cape Town
3-6 MONTH CONTRACT (Start Immediately)
Full Time In Office (Mon-Fri, 9-6pm)
R30 000 – R40 000 Per Month depending on qualification and years of relevant experience
Play a crucial role within this Global Consulting firm by ensuring the smooth operation of the directors’ schedules and activities.
One would describe you as a highly organised and proactive individual who can manage multiple tasks and priorities efficiently.
You have exceptional communication skills, a keen eye for detail, demonstrated ability to multitask, and the ability to handle confidential information with discretion.
Key Responsibilities:
Diary Management:
Efficiently manage the complex calendars of 4 Directors, scheduling meetings and appointments both locally and internationally.
Ensure all calendar entries are up-todate and conflicts are resolved promptly.
Travel Arrangements:
Organise comprehensive travel itineraries, including flights, accommodations, transportation and visas.
Handle last-minute changes and ensure all travel-related documents are in order.
Meeting Coordination:
Book meeting rooms, arrange catering, and ensure all necessary materials are prepared.
From time to time take minutes during meetings and follow up on action items.
Facilities Management:
Oversee the management of office facilities, ensuring a smooth and efficient working environment.
Coordinate with vendors for office supplies and maintenance.
Special Projects:
Assist with special projects as assigned by the directors.
This may include research, event planning, and other ad-hoc tasks.
Communication:
Act as the first point of contact for the directors including screening calls.
Maintain confidentiality and handle sensitive information with discretion.
Document Management:
Prepare, edit, and format documents, presentations, and reports.
Ensure all documents are filed and organised systematically.
Event Planning:
Assist in planning and organising company events, conferences, and team-building activities.
Relationship Management:
Build and maintain positive relationships with internal and external stakeholders, ensuring effective communication and collaboration.
Qualification, Skills and Expertise required:
- A related tertiary qualification (diploma/degree) is preferred
- Minimum 5 years' work experience in executive support role or C-suite exec level
- Diary and travel management skills across different time zones
- Experience gained within the financial services / management consulting / legal / corporate environment is highly advantageous!
- Excellent MS Office skills in particular with MS Powerpoint – highly proficient in MS Outlook (including MS Teams), Word, Excel and PowerPoint
- Experience working on Mac would be advantageous
- Minute taking skills
- Proven commitment to the highest level of customer / client service and confidentiality
- Good first-line managerial skills
- Flexible and able to deal with change
- Able to prioritise and manage multiple projects
- Driver’s license and own transport is essential
To apply for this role please follow the link and ensure to upload an updated and detailed copy of your CV which showcases your relevant experience for this role.
Closing date: Friday, 25 July 2025
