Payroll & Compliance Administrator (Sage 300)

SUMMARY:
Reporting to the Reward & Payroll Manager, your primary function will be that all payrolls are accurately processed, and that all companies are compliant at all times regarding statutory submissions and changes.

POSITION INFO:
Qualifications, Skills & Experience:

Knowledge/Qualifications:
- A relevant tertiary qualification will be advantageous.

Skills:
- A functional understanding of South African payroll legislation and regulations.
- Experience with retirement fund & medical aid administration.
- Experience with COID claims & administration.
- Good numerical and analytical skills.
- High level of accuracy, attention to detail and conscientiousness.
- Strong organizational and time management skills.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality at all times.

Experience:
- Minimum 5 years’ relevant experience, including 3 years with Sage 300 People.

Duties:

Under the supervision of the Reward & Payroll Manager:
- Process the full payroll cycle using Sage 300 People, including data input, calculations, benefits administration and reporting (9 entities, +- 420 employees) Monthly payrolls only, multiple package structures (Cash-up & TCTC & Independent Contractors).
- Coordinate with the wider HR team to ensure all staff changes are processed timeously and correctly on the payroll.
- Ensure accurate and timely payment of salaries, statutory deductions (PAYE, UIF, SDL), and all other external payments like Retirement and Medical Fund.
- Maintain accurate employee payroll records and ensure compliance with relevant legislation (Basic Conditions of Employment Act, Labour Relations Act, Employment Equity, South Africa Revenue Services).
- Annual COID submissions & claims administration.
- Ensure high levels of data integrity on the payroll system.
- Process and reconcile all inputs received and other employee-related payments.
- Prepare and submit monthly statutory returns (EMP201).
- Prepare data for bi-annual statutory submissions (EMP501).
- Generate interim tax certificates for provisional taxpayers.
- Respond to employee payroll queries and resolve any discrepancies in a timely and professional manner, keeping the Reward & Payroll Manager informed.
- Generate and distribute payroll reports as required.
- Perform all payroll-related month-end functions.
- Monthly benefit fund submissions (Retirement Fund, Medical Aid, employee assistance program).
- UIF administration.
- Assist with the preparation for payroll audits, BEE audits and reconciliations.
- Assist with Disability claims.
- Assist with general administrative tasks related to payroll, benefits, and statutory compliance.
- Assist with Payroll projects as needed.
- Assist the Reward & Payroll Manager as needed.

***Only shortlisted candidates will be contacted***