SUMMARY:
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POSITION INFO:
Responsible and accountable for all aspects of the weekly Wage payroll and the monthly Learner payroll processing, administration and reporting functions with support to the monthly payroll process and month end processes.
KEY RESPONSIBILITY AREAS:
Weekly Wage Payroll
Complete processing function of the wage payroll on Sage 300.
Review of Payroll Backbone Report files.
Close interaction with various site liaisons for receipt of signed timesheets.
Extraction of hours from V-Time to Sage300.
V-time review and sense checks completed identifying discrepancies or duplications.
Raising of queries and creating awareness of system discrepancies.
Confirming low hours or zero hours for the week.
Ensuring if an employee has zero hours on V-Time for the week, that it is accurate to not miss any employee from the pay run.
Review done of odd leave types, ensuring compliance:
Family Responsibility, Study, IOD, Suspension, Special and Other Leave
Strict adherence and maintenance to banking details and update requests.
Investigation on queries and backpay calculations.
Responsibility Allowances:
Role vs Rate review.
Individual hours assessed per allowance dates.
Calculation.
New Engagements.
Initial contract upload to Sage.
Exits.
Job changes as when they occur for staff movements.
Payroll reconciliation.
Hours reconciliation to V-time.
Headcount reconciliation.
Net pay reconciled per site and cost centre.
Payslip printing and weekly courier to the various sites.
Netcash upload and submission of payment.
Weekly Payroll Reporting
GL File extraction.
Overtime and Wage variance reporting.
Sick leave and suspension leave weekly reporting.
Payroll filing and shared folder maintenance. Collection and maintenance of all correspondence related to the weekly payroll, recorded for audit purposes.
Labour cost reallocation reporting per site requirements. Variable per week.
Reallocations per site (If any)
Monthly Payroll
Fully responsible for the maintenance and processing of the Learner payroll.
Review of registers.
Confirm headcount.
Leave Capture.
New appointments.
Exits.
Reporting.
Assistance with Monthly payroll processing.
Query investigation.
Review of OT as per V-time.
PH Hours review.
Reporting & Reconciliations
Overtime & time and attendance reporting.
Third party reconciliation files updated weekly/monthly.
Mibco.
Reconciliation file kept current with new/terminated staff highlighted.
Weekly values inserted and balanced to the weekly pay run.
Discovery Medical aid reconciliation.
Support with SARS statutory reconciliations and submissions.
Assistance to finance with balance sheet & third-party reconciliations.
Ad-hoc reporting – as per requests from Site, HR or Management.
Other Payroll
Ensuring statutory compliance within the payroll and labour related functions.
ESS Administration.
New user creation.
Password maintenance.
Reconciliation and checking of claims.
UIF Documents
UI9 forms
UI2.7 Forms
Salary schedules
Ad hoc requirements stated by the DoEL.
Employment confirmations or certificate of service.
IRP5 Forms.
Printed, individually sealed and issued, for all active wage staff.
September Mibco annual increases.
Preparation for bulk increase processing.
Processing where required in terms of split weeks.
Backpay tracker for cases where the increase is delayed.
Individual employee letters indicating backpay.
Mibco provident fund claim form submissions.
COMPETENCIES
Proven Sage300 payroll proficiency
Microsoft Office - Intermediate
Knowledge of Basic Conditions of Employment
Familiar with the MIBCO Main agreement
Good working knowledge of payroll processes
Solid written and verbal communication skills.
EDUCATION & EXPERIENCE
Matric
National Diploma in Human Resources or Finance or Similar
Certificate in SAGE300 or similar
3 years relevant experience in a similar role and having worked on SAGE 300 or similar
