Personal Assistant

SUMMARY:
We are seeking a highly organised, proactive, and confident Personal Assistant to support an executive in a dynamic and challenging environment.
This multifaceted role includes traditional PA duties, sales and marketing support, as well as involvement in farm operations.
The ideal candidate is hands-on, emotionally resilient, and able to work independently while maintaining professionalism at all times.

POSITION INFO:
Minimum requirements:

• Minimum of 5 years’ experience as a Personal Assistant at executive level.
• Fluent in English with excellent verbal and written communication skills.
• Proficient in Microsoft Outlook and Sage/Pastel accounting systems.
• Must be comfortable with frequent travel (at least once a week to the farm).
• Non-smoker.

• Highly organised, with the ability to work independently and multitask.
• Extremely well-groomed and presentable at all times, with no visible tattoos.
• Hands-on, proactive individual with a practical mindset and strong problem-solving skills.
• Confident, assertive, proactive, yet friendly and approachable.
• Emotionally resilient and self-assured.

• Personal Assistant Duties:
  • Provide day-to-day administrative support to the business owner and management team.
  • Manage calendars, schedule meetings, and coordinate appointments.
  • Handle email and phone correspondence on behalf of the business.
  • Maintain organised filing systems for documents, records, and reports.
  • Prepare and proofread documents, reports, and communication material.
  • Assist in travel planning and logistics where required.
  • Maintain confidentiality and professionalism at all times.
• Sales and Marketing Support:
  • Promote the farm’s hunting and accommodation services through targeted social media campaigns.
  • Communicate with existing and prospective clients, sending annual reminders of the hunting season and availability.
  • Prepare and send client quotations using Sage, and follow up on enquiries.
  • Issue invoices and monitor client deposits and payments.
  • Provide clients with necessary farm information, rules, and arrangements ahead of their visit.
  • Coordinate with farm staff to ensure readiness for client arrivals.
  • Attend to client groups on the farm as needed, particularly during busy hunting periods.
• Farm Operations and Management:
  • Conduct animal counts and assist in livestock tracking.
  • Oversee general farm functionality and ensure equipment and facilities are in working condition.
  • Carry out vehicle inspections and arrange for servicing and maintenance.
  • Compile order requests for farm supplies, equipment, and services; obtain approval and liaise with the finance department for payment.
  • Monitor and reconcile petty cash expenses, ensuring all slips are accounted for.
  • Assist with animal movement planning to support effective grazing and land use.
  • Ensure the lodges are maintained and any maintenance issues are addressed promptly.
  • Contribute to auction planning and coordination when applicable.
  • Maintain ongoing communication with the farm management team, providing clear instructions and guidance on operational focus areas.
  • Monitor electricity usage, perform Eskom meter readings, and report as required.
  • Order feed, supplements, and supplies proactively to ensure timely availability.