Procurement Manager: Sourcing (12 months fixed term contract)

• To acquire resources within budget and facilitating communication between the enterprise and its providers to deliver products and services according to planned and unplanned requirements.

Key Performance Areas:

• Monthly reporting on BEE Spend, procurement expenditure compliance, procurement plan, database register and single source register
• Obtain regular reports from suppliers prior to scheduled review meetings
• Escalate any disagreements and conflicts and disputes during the life of the contract
• Prepare and provide all related administration for the Bid Evaluation Committee
• Compile requests for quotes/proposal/information and do market research.
• Ensure competitive quotes are obtained.
• Prepares, reviews and approves quote evaluations
• Ensure that suppliers details are up to date e.g., Tax Clearance Certificate, BEE Certificates
• Maintain adequate records of communication with the suppliers and customers as
• Liaise with customers/suppliers on a frequent basis and report status or any areas of concern to the management.
• Internal communication of all important issues affecting customers and supplier as and when required.
• Vendor Database Management
• Approves vendor database, vendor selection and evaluation
• Monitor and managers the purchasing cycles
• Request for quotes/proposal/information/market analysis and tender/bidding process.
• Evaluate and approves quotes/proposal and all purchase orders.
• Verify invoices by agreeing them against procurement documentation before invoices are processed for payment by finance (e.g.PR/Quotations/PO/Contract/Motivations, Tender process, etc.)
• Identify goods and services for contract purposes
• appropriate
• Perform price negotiations
• Implement a contract monitoring plan
• Tendering/Bidding Process
• Manage Bid advertisements, receipt and opening process
• Coordinate the Bid Evaluation Committee
• Chair the evaluation committee and document recommendations to the adjudication committee.
• Perform legislated checks on the suppliers: checking if supplier is not blacklisted with Treasury
• Prepares and updates tender register
• Monitor the tendering evaluation process to ensure adherence to regulations.
• Maintains all documentation for tendering process, ensure all approvals are done and prepare monthly tender reports.
• Ensure that applicable legislation, policies and regulations are met
• Continuously provide feedback and coaching to ensure that the staff member/s performs at optimum productivity level.
• Conduct performance reviews in accordance with policies and procedures and take corrective actions where necessary.
• Appraise performance at the end of each performance period in accordance with policies and procedures.
• Provide feedback to the relevant role players.
• Perform spend analysis to determine the mechanism to be used for procuring, whether through quotation or tendering/bidding process.
• Manage contract spend and monitor costs
• Prepare an annual operational procurement plan and manages its performance monthly
• Manage employees as appropriate within the procurement team to optimise business performance and the underwriting service to customers.
• Plans, organizes, assigns, reviews, and evaluates the work of assigned professional and technical support staff
• Ensure staff have the required skills and experience to execute their tasks.
• Conduct Performance Planning Sessions

Minimum Requirements:

• Matric
• B. Com/ B Tech in SCM/ Procurement
• SCM Certification (CIPS)
• 5 years’ experience in procurement management and at a senior level
• Knowledge of the following:
  • Supply Chain Management
  • Policies and Procedures
  • Financial and ERP systems
  • PFMA
  • Treasury
  • BBBEE
  • Corporate Governance
  • PPPFA

Skills:

• Advanced Computer Literacy
• Time Management
• Excellent communication skills
• Ability to work under pressure
• Presentation Skills
• Conflict Handling
• Management - PLOC
• Financial and ERP systems