Project Coordinator (12 months’ contract - Mycology - Wits Health Consortium)

SUMMARY:
Background:

• Wits Health Consortium (Pty) Limited ("WHC") is a wholly-owned Company of the University of the Witwatersrand, Johannesburg (South Africa) under its Faculty of Health Sciences
• WHC provides Faculty with a legal framework within which to operate the research and other activities necessary to support its academic objectives
• In addition, WHC offers a range of products and services to Academics

POSITION INFO:
Division: Wits Mycology

Main purpose of the job:

• To provide administrative, operational, and project management support for research activities across multiple projects within the Wits Mycology Division
• The role includes coordination of clinical site requirements and providing support to clinical study staff, along with oversight of procurement, financial administration, events management including travel bookings, quality assurance and stakeholder communication to ensure the smooth execution of clinical trials and public health research initiatives

• 1 Modderfontein Road, Sandringham, Johannesburg

• Coordinate and oversee day-to-day operations of research projects across multiple studies
• Support implementation of study protocols and track progress against project milestone
• Provide logistical support to site teams and assist in resolving operational challenges

• Liaise with clinical study staff to understand and meet site needs
• Ensure timely delivery of study supplies and materials to clinical sites
• Coordinate study initiation activities, including site readiness and investigator support

• Oversee the administrative coordination of procurement processes, including sourcing, purchase requisitions, tracking orders, and vendor follow-ups
• Ensure timely and cost-effective procurement of laboratory and study consumables in line with budgetary and compliance requirements
• Maintain accurate records of procurement and support audit readiness

• Monitor project budgets and expenditures across studie
• Assist division ops manager in preparation of financial reports and invoicing documentation
• Liaise with finance and grants teams to ensure alignment with institutional policies

• Conduct or support internal quality checks to ensure adherence to GCP and SOPs
• Assist in preparing for audits, maintaining essential regulatory and study documentation
• Ensure ethical and regulatory compliance of all study-related activities

• Maintain project documentation including protocols, ethics submissions, contracts, and reports
• Coordinate updates and progress reports to investigators, partners, and funders as needed

• Serve as a point of contact for project-related queries and updates
• Support collaboration between internal teams, external partners, funders, and vendors

• Provide broader administrative and operational support across the Mycology Division as required, including events management and travel bookings
• Contribute to divisional planning, reporting, and coordination
• Line manage and supervise project/ research assistant/s
• Update Wits Mycology Division website content including project newsletters

• Bachelor’s degree in Health Sciences, Project Management or related field

• Minimum of 2 years of experience in research project coordination, or public health program implementation
• Experience in project management, budget tracking, and procurement oversight within a research environment
• Familiarity with regulatory and ethics processes in clinical research

• Certified in Good Clinical Practice (GCP) - an advantage
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Attention to detail and accuracy in documentation
• Ability to work independently and collaboratively across multidisciplinary teams
• Proficiency in Microsoft Office suite, project management tools, and procurement systems

• Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV
• Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions
• This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL
• However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position
• Wits Health Consortium will only respond to shortlisted candidates
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful
• Closing date: 8 August 2025
• Note: No CV will be accepted after the closing date

• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto
• AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium
• AJ Personnel does not have any salary or other information regarding the position