Project Coordinator and Office Administrator

Recruiter:

Express Employment Professionals Midrand

Job Ref:

MR000253/TBDW

Date posted:

Monday, July 7, 2025

Location:

PTA - Eastern Suburbs, South Africa

SUMMARY:
Job Title: Project Coordinator and Office Administrator
Location: Pretoria East near Silverton
Remuneration: Negotiable salary dependent on work experience

Our client, a specialist Engineering Company providing consulting services to the Mining and Mineral Industries, is looking for an experienced Project Coordinator and Office Administrator to join their team in Pretoria East near Silverton.

Required qualification and working knowledge:

Completed Matric
Own Vehicle
Valid Driver’s License
We are looking for your project management work experience in construction and mining.
This role will require knowledge of sales, orders, supplier invoices, vendor applications, purchase orders, invoices, job cards, log sheets, data analysis, and lab analysis.
We are looking for some Receptionist and Personal Assistant work experience to provide Personal Assistant support to Directors and office.

POSITION INFO:
Duties & Responsibilities:
Office Administration:

Clerical duties such as answering phone calls, responding to emails, and preparing documents (office correspondence, memos, presentations)
Bookkeeping tasks such as following up on supplier invoices and comparing them against purchase orders
General office data capturing, scanning, and filing
Monitoring the Time and Attendance system for completeness
Overseeing housekeeping and cleaning of the office
Update and maintain inventory levels of office, laboratory, and pilot plant consumables
Submit weekly timesheets for temporary staff
Assist with new vendor applications and maintenance of vendor management systems at clients
Assist in keeping the Weekly Management tracker up to date

Project Support

Assist with new project setup by creating a new project setup checklist and making sure this is completed for all projects
Assist in maintaining the testing and resource schedule
Monitor sample receiving and capture details and mass timeously
Review test packs and log sheets for completeness before assisting with data capturing, scanning and saving log sheets, and filing paper test packs and log sheets
Assist with sample dispatching to suppliers for external tests/ analysis by confirming scope, creating POs and transmittal notes, and arranging transport
Record sample dispatches on the Sample Dispatch Tracker, monitor, and follow up on progress based on expected completion dates
Capture external test/ analysis results, save, and file external reports
Assist in ensuring Standard Operating Procedures are compiled for each task, signed off, and maintained

Health and Safety

Ensure first aid boxes are complete and comply with regulations
Ensure First Aider certification is maintained and recertifications are scheduled before expiry
Assist the Managing Director in completing the company’s Safety File and keep the safety file up to date
Arrange annual medical evaluations for employees

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