RECEPTIONIST

SUMMARY:
RECEPTIONIST/ FINANCIAL ASSISTANT
Northern Suburbs, Cape Town

POSITION INFO:
Minimum requirements:

• Grade 12 or equivalent;
• Additional certification in Office Administration is a plus
• 3-5 years relevant working experience
• Microsoft office proficient
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Excellent organizational, time management skills and multitasking abilities
• Ability to multitask and prioritize in a fast-paced environment
• Excellent written and verbal communication skills
• Valid SA driver’s license and / or reliable transport

• Receiving and directing incoming calls - take adequate/detailed messages as required
• Answer, screen, and forward incoming phone calls
• Make direct calls as required
• Maintain a tidy and presentable reception area
• Manage incoming and outgoing mail and deliveries
• Schedule appointments and maintain visitor logs
• Welcome staff, guests and visitors, making them comfortable and offering refreshments when required
• Manage office supply requirements through stock take, distribution and ordering of relevant supplies (Stationery and office tools)
• Sending and receiving post and daily errands
• Ordering groceries
• Ordering flowers on request
• Preparing purchase orders for financial invoices
• Assisting with sending customer invoices and statements
• Assisting managers when requested
• Ensure filing is up to date for creditors department
• Sending Proof of Payments to vendors
• Send out copy invoices and POD’s as per request (phone courier if POD was sent via courier)
• Split customer invoices on a daily basis received from Stock Controller and attach to paperwork (POD, packing slip, picking list)
• Handle customer queries
• Perform any other finance and admin duties as required