Receiving Clerk

SUMMARY:
To ensure accurate receiving of various raw materials for batches used in the operation

POSITION INFO:

Accountable for specialist work outputs within defined quality standards, operating procedures and work routines. Job Purpose To ensure accurate receiving of various raw materials for batches used in the operation Key Accountabilities and Outputs Raw materials receiving • Operate an electronic weighing scale • Weigh off different ingredients accurately to the correct mass based on a given batch card • Assist with receiving of raw materials upon delivery • Assist with packing of raw materials into storage • Assist with packaging of raw materials into batches • Identify material shortages based on a given batch card and inspection of raw material stock Adherence to the health, safety and environmental standards • Ensure adherence to site safety standards as head of Safety, Health and Environmental Committee • Ensure compliance to all relevant legislation • Ensure adherence to site safety standards and critical member of Safety, Health and Environmental Committee in line with the OSH Act. • Ensure compliance to all relevant legislation and support a safe environment for the Company's Employees, Contractors and Visitors. • Comply with all Food Safety Standards • Receive training on / and adhere to the Hygiene Code of Conduct. • Maintain GMP standards within the workplace • Maintain a good standard of Personal Hygiene General • Responsible to ensure housekeeping is performed and ensure that all products and activities are stored and are executed within the demarcated areas according to the housekeeping policy (green red and yellow areas) • Conversant with relevant business information, policies, processes and procedures • Maintains expected performance standards • While Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job description. Receiving Clerk Updated July 2020 Page 2 of 3 Additional Region-Specific Accountabilities and Outputs Qualifications and Experience • Grade 12 / Matric / NQF level 4 (Essential) • Upto 3 years experience (Operational Execution) FMCG Key Qualities Communication • Routine communication in connection with instructions, requests or normal work tasks Problem Solving • Proactive identification of problems that are concrete and procedural, apply known solutions in line with guidelines provided or escalate more difficult problems to superiors. Relationships Maintained • Others in own work area Receiving Clerk Updated July 2020 Page 3 of 3 Behavioural Competencies Verbal Communication • Able to communicate verbally in a logical manner. • Takes the intended audience into account when communicating verbal information. • Makes use of appropriate business language in verbal communication. • Includes all relevant information in verbal arguments. • Demonstrates proficiency of language in verbal communication. • Interprets complex information to expresses own viewpoint in verbal communication. • Concludes verbal arguments by making reference to relevant facts Decision Making • Organises information to make it easier to analyse or see trends. • Anticipates consequences and formulates alternatives. • Establishes clear decision criteria for making informed choices. • Seeks relevant information to better understand situations and problems. • Conducts appropriate analysis; neither makes snap decisions or over-analyses. • Sees relationships between various facts, figures or other information. Continuous Improvement • Increases performance expectations when success has been achieved • Seeks out sources of information, including trade associations, “best practice” companies, customers, peers, subordinates, etc. • Finds ways to fast-adapt improvement ideas to work processes • Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements Collaboration • Helps others with their work. • Meets commitments to team members or others in the organisation. • Actively contributes to team discussions and the accomplishment of team work plans. • Shares expertise and resources to help others address their needs. • Seeks to include all those who can contribute to the most successful outcome and those who have a stake in the results. • Actively keeps all stakeholders informed. • Attempts to reinvigorate team processes when progress is lagging: stays engaged even when not in full agreement with the team’s direction. Accountability • Accomplishes assigned tasks and goals: takes necessary actions to keep progress against objectives on track annd prepares a roadmap for success. • Ensures that all who need to know, are clear about the plan. • Takes full responsibility for own actions and outcomes, including mistakes. • Always acts in the company’s best interest, regardless of whether it is difficult or unpopular. • Ensures others are on track for achieving their goal