Receptionist / Office Administration – Foreshore

SUMMARY:
Our prestigious client based in the Foreshore requires a vibrant and enthusiastic Receptionist to be the welcoming face for their clients and staff.
 
As the first point of contact for clients and visitors, your energy, efficiency, and attention to detail will help set the tone for their world-class service. You’ll handle front-desk responsibilities, coordinate meetings, assist with general admin, and be part of the team that organises team building.
 
If you thrive in a fast-paced environment, love engaging with people, and take pride in creating a warm and professional first impression, this could be the perfect opportunity for you.

POSITION INFO:
REQUIREMENTS

• Matric
• 2 – 3 years’ experience in similar role advantageous
• Accuracy and computer literacy essential
• Ability to learn and willing to grow in their position
• Must be deadline driven with a good turnaround time of getting work completed
• Exceptionally well groomed and well-spoken in English
• Working hours are Monday – Friday (8:30 until 17:00-)

• Greet and welcome guests as soon as they arrive at the office (offer refreshments)
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Grocery orders for Staff kitchen and Maintenance Teams
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers for Management
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• PA duties for Senior Management when needed
• Assist team with marketing and events when needed
• Processing of Purchases Orders for all operational projects / tasks
• Assisting with Building & Apartment Checklists, Check Ins and Consumable orders