Senior Commercial Secretary

Location: Pretoria, South Africa
Salary: Negotiable Monthly
Recruiter: Supreme Staffing Solutions
Job Ref: JHB000131/LM
Summary: Pretoria Senior Commercial Secretary Law Firm based in Pretoria seeks a Senior Commercial Secretary/Personal Assistant to Senior Director



Job Description

Job Description:

  • Providing secretarial support to senior director
  • General administrative assistance to junior director and other lawyers in the commercial department
  • Assisting senior director with administering company responsibilities.
  • Attending to all departmental administration, file opening/closing, file management, filing and telephone attendances
  • Ensuring physical files are updated with all correspondence and documents, printing same and saving electronic versions to the folders
  • Entering all directors’ and other department attorneys’ fees and disbursements into AJS accounts programme, updating Work In Progress system on regular basis
  • Preparing monthly invoices on the AJS accounts programme and dealing with account queries, account reconciliations, collections, debtor reports and debt collecting
  • Typing (digital dictation, copy typing and hand written notes) of correspondence, contracts, documents, agreements and opinions in relation to commercial transactions and High Court commercial litigation
  • Preparing, amending and formatting agreements such as Shareholders Agreements, Memorandums of Incorporation, Sale Agreements etc
  • Preparing, amending and finalising all High Court documents and notices, indexing, paginating and preparing Court bundles and briefing Counsel etc
  • Diarising and adhering to all Court dates and deadlines.
  • Liaising with clients and correspondents and assisting where appropriate
  • Typing email correspondence in Microsoft outlook on behalf of director and junior lawyers
  • Formatting existing documents and organising and saving documents in matter folders
  • Maintaining director’s inbox in Microsoft outlook and dealing with general queries to maximise director’s time
  • Coordinating and organising electronic diary in Microsoft outlook for director and junior lawyers
  • Scheduling meetings and video/tele-conferences.
  • Arranging for payment of all matter-related creditors, eg advocates, correspondents and sheriffs etc
  • Maintaining and updating client contacts database in Microsoft outlook
  • Registering and organising attendance at various seminars and training events
  • Coordinating all travel requirements local and international, including flights, transfers, accommodation, visa applications, vaccinations etc

Minimum Requirements:

  • 5 years’ experience in a law firm preferably in commercial legal environment
  • Good knowledge of accounts administration and debtor management
  • Fast and accurate typing skills - attention to detail
  • Good knowledge of word and excel (experience with the AJS accounts programme an advantage)
  • A team player with a good work ethic
  • Great communication skills
  • Able to work under pressure
  • Excellent organisational skills -Must be able to prioritise tasks
  • Previous work experience in commercial environment - Not negotiable
  • Must be able to start immediately




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