Responsible for providing financial management support and advice (typically in the form of financial reports, cost control & financial trends and ratio’s) to stakeholders of the OPCO, in order to enable them to make sound business decisions. Assume the primary day-to-day responsibility for planning, managing and controlling all financial-related activities within the OPCO. Ensures financial practices and information are in line with company policy and all statutory legislation & regulations.
Review of Monthly Management Accounts & Financial Reporting
- Review of the monthly management accounts pack in order to fully assess the performance
- Ensuring all HOD’s within OPCO receive and sign for departmental financial results
- Review of the financial information processed by the accounting team, to ensure accuracy and integrity thereof
- Review the monthly Balance Sheet reconciliation file, to ensure integrity of financial statement line items presented
Cost Analysis & Control
- ·Analysis and identification of incurred costs versus budget and prior year, in order to fully understand cost drivers for key stakeholders to make informed decisions
- Identify cost saving opportunities in order to improve the financial wellbeing
- Review reconciled expenditure reports to test the validity of costs
Tax Compliance
- Calculate and reconcile VAT payable on a monthly basis
- Review of monthly EMP201 submission
- Annual income tax calculation and submission to CFO for review
Treasury Function & Cash Control
- Check, verify and release electronic bank payments
- Review Petty cash count & reconciliation on a monthly basis
- Periodic Float checks at front desk
- Checking all credit card and cash deposit recons on a monthly basis
- Ensure cash-flow forecast is done to a monthly basis, to identify funding requirements and communicate to PROPCO
- Ensure cash-flow is maintained at optimum level
Procurement
(F&B, Chemicals, Linen, Amenities)
- Assume the day-to-day responsibility to ensure the F&B stores department operates effectively in securing best products and pricing structures (identifying cost saving opportunities)
- Ensure Order Protocol is followed (Order signed by 2 signatories)
- Ensure F&B trade accounts are accurate and published in time
- Perform detailed analysis and review on COS % to identify problems
- Balancing of Micros to Opera on a daily basis
Stock
- Planning and oversight of monthly stock counts
- Spot checks on stock counted, to ensure accuracy of count
- Identifying slow moving and expired stock
- Ensure stock receiving system and procedures are followed
- Ensure group COS targets are maintained
Payroll
- Ensuring accurate and timely submission of time sheet information to payroll department on a monthly basis
- Ensuring that payroll related costs are within approved Manplan structure for various departments within OPCO
- Review and approval of final pay register (VIP) for business units under management, before staff are paid
Fixed Assets
- Ensure the integrity and maintenance of the Fixed Asset Register
- Ensure procedures are in place for safe keeping of assets
- Ensure project management protocol is adhered to
- Perform monthly spot checks on operational asset register lists
Accounts receivable
- Review Debtors Age analysis on a monthly basis and highlight issues
- Weekly review of Open Accounts on OPERA and investigate issues
Budgeting & Budgetary Control
- Compile the annual budgets and submit for CFO approval
- Review the budgeted fees and expenses for large variances and resolve prior to the CFO conducting her review. Preparation of forecast (Rolling estimate) for the rest of the financial year
External Audit & Preparation of Annual Financial Statements (AFS)
- Preparing the Annual Audit files as per Group Instructions received
- Investigate and respond to audit queries and ensure the audit is completed in an appropriate time frame
Leadership and Management
- Manages own teams performance to ensure delivery of the approved finance strategy across designated departments
- Give regular, comprehensive and constructive feedback to team and conducts their performance appraisals
- Adjusts management style to get the best from the individuals within the team
- Delegates work to team members taking into account their capacity, level of skill and exposure to different types of work and complexity; provides clear instructions and direction, with reasonable deadlines
Relationship Building
- Maintain strong working relationships with, and have open and transparent communication between all members of the team
- Develop and maintain relationships with external vendors to ensure service delivery of high quality
Training
- Ensure all members within the Team are proficient in using the ERP, OPERA, Time & Attendance & VIP system to its full capability
Operational Involvement
- To ensure appropriate controls are in place to address operational risks, the Financial Manager is expected to perform:
- 1 x Late shift per month
- 2 x Night shifts per year
- 2 x Duty Manager shifts per year
- Refer to the Operational checklist for a list of duties to be performed
- Ensure operational risk mitigation takes place
- Ensure operational controls are effective (F&B, Front Office)
Ad-Hoc Requests
· Support the business as and when ad-hoc financial request come in and provide information that is accurate, of a high standard and delivered within required timeframes
SPECIFIC REQUIREMENTS
Internal Communication
- EXCO
- Business, Other Finance and Group Managers
- All levels of staff within OPCO
External Communication
- Suppliers & Customers
- Auditors
Qualifications
CA (SA)
Experience
- Minimum 3 years’ experience in a management position within Accounting or Finance
- Hospitality & Tourism Industry experience beneficial
- Advanced MS Office knowledge
- Advanced Financial Accounting Systems knowledge (SAGE Partner or Evolution)
- Sound OPERA knowledge
- Analysis
- Problem Solving
- Relationship Building
- Resilience
- Stress Management
- Accounting and Reporting
- Financial and Management Accounting
- Legislation, Policies, Procedures and Standards
Behavioral / Technical and Leadership Competency Requirements (as per the Competency Dictionary)
Competencies
Proficiency Level Definition
Proficiency Level
- Attention to Detail
- Identifies multiple sources/approaches of information to ensure that details are addressed
- Reviews the work of others for accuracy and thoroughness
- Follows up to ensure tasks completed and commitments met by others
- Verifies that work has been done according to procedures and standards
Analysis
- Ability to apply concrete thinking
- Comparing alternatives and selecting best solution to achieve business objectives
Problem Solving
- Ability to define problems, determining the root cause of the problem, identifying, prioritizing and selecting alternatives for a solution, and implementing the solution.
Resilience
- Remains effective and retains perspective in the face of difficult or demanding situations (pervasive ambiguity, frequent change, high workloads)
- Views disruptions as challenges rather than threats
- Adjusts personal coping mechanisms to deal with disruptions
Stress Management
- Maintains sound judgment and decision making despite stressful situations
- Views stressful situations as challenges rather than threats.
- Adjusts personal coping mechanisms to deal with high-level stress
- Adapts To Frequent, High-Level Stress
- Accounting and Reporting
Financial and Management Accounting
- Implements and monitors departmental and central agency financial accounting systems, standards, processes and practices.
- LEVEL 4
- Advanced
- Legislation, Policies, Procedures and Standards
- Understands and applies all relevant legislation, policies, procedures and/or standards in situations that require standard interpretation.
- With guidance, applies legislation, policies, procedures and/or standards in situations presenting unique challenges.
- Suggests amendments to improve the effectiveness of internal policies, procedures and/or standards
Leadership Competency Requirements (as per the Competency Dictionary)
Competencies
Proficiency Level Definition
Proficiency Level
Planning and Organizing
- Produces realistic and achievable work plans
- Develops back-up plans to handle potential obstacles
- Breaks activities into smaller components to facilitate completion
- Evaluates the extent to which the objective has been achieved
To apply for the position, please forward a motivational letter and an updated CV with a picture of yourself to
**Please note that only successful candidates will be contacted. Should you not hear from us within 14 days – please consider your application unsuccessful**
