Senior Manager: Facilities – Medical Scheme – Pretoria

Location: Pretoria, South Africa
Salary: will discuss
Recruiter: Growthlink Consulting
Job Ref: 241120 SMF
Summary: Senior Manager: Facilities – Medical Scheme – Pretoria



Job Description

Senior Manager: Facilities – Medical Scheme – Pretoria


Administration and support:


Facilities Management

ü  Identify, evaluate, prioritize and implement energy and water cost optimisation and smart building initiatives to ensure KPI’s are achieved on a sustainable basis;

ü  Manage and maintain Green Building rating compliance and documentation process;

ü  Maintain building environment to ensure proper insurance coverage;

ü  Develop and maintain reporting system that can assist in identifying, managing, monitoring and the evaluation of energy and water management and green building initiatives.

ü  Compile and Maintain a Green Building Owner’s Manual complete with green building features, how to lead a green lifestyle, maintenance tasks and other operational information;

ü  Business case development and management in respect of prioritized energy and water management, green buildings and alternative/renewable energy initiatives.

ü  Staff training and awareness on green features;

ü  Provide guidance to stakeholders where necessary.


Building performance

ü  Building and management system: BMS System and Database management.

ü  Manage and maintain the building’s sustainable features;

  • Structure and fabric
  • Services Maintenance (Generator, pumps, water systems, lifts and plant room)
  • External areas maintenance
  • Energy management
  • Security infrastructure Management
  • Electrical & Mechanical Infrastructure Management
  • Space Planning Management Assistance – Office Layout
  • Capital expenditure Planning
  • Fire Services Management

ü  Proactively manage analytics warning system.

ü  Electrical Installation

  • Back-up power



ü  Representation in project design and site meetings in the case of developments, refurbishments and extensions;

ü  Monitors the effective implementation of the Health and Safety procedures and provide for their updating in line with changes in Legislation;

ü  Conduct both internal and external safety audits;

ü  Support Services:

  • Waste Management Service Provider Management
  • Security Service Provider Management
  • Landscaping Maintenance Management
  • Other services management

ü  Direct the development, implementation and monitoring of an effective strategy to mitigate risk, maintain continuity of operations, and provide for the safety and security of all employees;

ü  Report on building performance;

ü  Create and maintain all relevant Facilities Policies

ü  Inputs into Disaster Recovery & business continuity planning.



ü  Accountable for the delivery of Security services to ensure the smooth and efficient operation of the security division

ü  Develop and implement security policies, protocols and procedures

ü  Oversee implementation of approved security programs and confirm the effectiveness of these initiatives and strategies with management and Scheme

ü  Manage and respond to all security related incidents, developing strong internal and external relationships to promote early identification and resolution of incidents



ü  Manage and oversee the operational management of cleaning process, innovation and protocols as related to a Green Building

ü  Ensure correct products are purchased and used in accordance with Green Building standards

ü  Ensure IMS Compliance and Health and Safety is a primary function and all mechanisms and processes and procedures are in place, monitored and adhered to at all times

ü  Budget, expenses and procurement

ü  Project Management

ü  Technical Expertise and Application

ü  Risk Management

ü  Staff Management Responsibility




ü  A degree/Post graduate diploma (NQF level 7) environment-related subject or a degree in a related discipline.

ü  1year experience in Green Building Facilities Management

ü  5-8 years experience in Facilities at Managerial Level

ü  A working knowledge of building management, preventative maintenance programs, mechanical equipment, air conditioning, fire systems, emergency power and the OHS Act;

ü  Registration with South African Facilities Management Association (SAFMA) will be an added advantage.

ü  Analytical and problem solving skills;

ü  Attention to detail, and the ability to see the implications for the bigger picture;

ü  Project Management, including construction related projects;

ü  Time management;

ü  Have excellent written and verbal communication and interpersonal skills;

ü  Technical report writing skills;

ü  Sound knowledge and understanding of safety, health and environment;

ü  Excellent knowledge of security protocols and procedures;

ü  Computer literate on an advanced level;

ü  Self-motivated and pro-active;

ü  Have excellent presentation skills;

ü  Have strong negotiation skills;

ü  Have resilient stress management abilities;

ü  Have the ability to work well as a part of a team;

ü  Ability to provide advice and engage with various stakeholders.



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