Senior PMO Administrator/Coordinator

SUMMARY:
Senior PMO Administrator/Coordinator

POSITION INFO:

Job Title: Senior PMO Administrator/Coordinator

Location: Gauteng, Tshwane Metro, Centurion

Job Type: 6 month Contract, expected to work Full-Time hours

About us:

ProjectLink is a leader in providing project management solutions, specializing in industrial projects worldwide. Our mission is to transform how organizations execute their projects through innovative approaches, expertise, and tailored solutions. Our high-performance culture is built on excellence, accountability, and continuous learning. We operate in fast-paced environments where disciplined professionals deliver results through efficiency and well-established methodologies. With a strong commitment to structured processes and adaptability, we set the benchmark for project success.

Job Duties:

Document Control & Management [InEight]

• Develop and maintain a Master Record Index and Document Management Plan
• Implement document coding, naming conventions, and version control.
• Define access levels and workflow requirements for document types.
• Manage repositories and document closeout procedures.
• Maintain transmittal registers and issue document revisions.
• Assist contractors with system navigation and usage.

System Proficiency

• Projects Online/InEight Document Control
• Aconex
• SharePoint
• Project Management Library
• Template Library

Governance & Compliance [InEight]

• Ensure compliance with document numbering and engineering procedures.
• Validate adherence to project documentation plans.
• Conduct audits of registers and transmittals.

Project Support [InEight]

• Set up and maintain project sites and folder structures.
• Ensure document integrity and approval via Signing-Hub.
• Support Document Controllers and Power Users.
• Perform continuous audits for information integrity.

Document Migration & Closeout [InEight]

• Transfer and audit documents from systems like Aconex and Key360.
• Maintain metadata and folder structures.
• Ensure proper archiving and closeout of documentation.

Due Diligence Support

• Manage confidentiality agreements and access to data rooms

Business Unit Services

• Assist with calendar management and meeting arrangements.
• Prepare agendas, attendance registers, and meeting minutes.
• Support workshop preparation and documentation.

Required Qualifications:

• National Diploma or Degree in Information Management, Project Administration, or a related field

Experience:

• Minimum 5 years in document control or project administration within engineering or construction environments.

Knowledge and Skills:

Technical Skills

• Proficiency in document management systems (e.g., SharePoint, Aconex, InEight).
• Familiarity with metadata management and version control.
• Strong understanding of governance and compliance standards.

Soft Skills

• Excellent organizational and communication skills.
• Attention to detail and ability to manage multiple tasks.
• Ability to work independently and collaboratively.

Software skills

• InEight – Primary platform for document control, governance, and project support.
• Aconex – Used for document migration and control.
• SharePoint – For document storage, collaboration, and metadata management.
• Projects Online – Likely used for project tracking and collaboration.
• Key360 – Involved in document migration and audits.
• Signing-Hub – For document approval workflows.