SUMMARY:
Senior PMO Administrator/Coordinator
POSITION INFO:
Job Title: Senior PMO Administrator/Coordinator
Location: Gauteng, Tshwane Metro, Centurion
Job Type: 6 month Contract, expected to work Full-Time hours
About us:
ProjectLink is a leader in providing project management solutions, specializing in industrial projects worldwide. Our mission is to transform how organizations execute their projects through innovative approaches, expertise, and tailored solutions. Our high-performance culture is built on excellence, accountability, and continuous learning. We operate in fast-paced environments where disciplined professionals deliver results through efficiency and well-established methodologies. With a strong commitment to structured processes and adaptability, we set the benchmark for project success.
Job Duties:
Document Control & Management [InEight]
- Develop and maintain a Master Record Index and Document Management Plan
- Implement document coding, naming conventions, and version control.
- Define access levels and workflow requirements for document types.
- Manage repositories and document closeout procedures.
- Maintain transmittal registers and issue document revisions.
- Assist contractors with system navigation and usage.
System Proficiency
- Projects Online/InEight Document Control
- Aconex
- SharePoint
- Project Management Library
- Template Library
Governance & Compliance [InEight]
- Ensure compliance with document numbering and engineering procedures.
- Validate adherence to project documentation plans.
- Conduct audits of registers and transmittals.
Project Support [InEight]
- Set up and maintain project sites and folder structures.
- Ensure document integrity and approval via Signing-Hub.
- Support Document Controllers and Power Users.
- Perform continuous audits for information integrity.
Document Migration & Closeout [InEight]
- Transfer and audit documents from systems like Aconex and Key360.
- Maintain metadata and folder structures.
- Ensure proper archiving and closeout of documentation.
Due Diligence Support
- Manage confidentiality agreements and access to data rooms
Business Unit Services
- Assist with calendar management and meeting arrangements.
- Prepare agendas, attendance registers, and meeting minutes.
- Support workshop preparation and documentation.
Required Qualifications:
- National Diploma or Degree in Information Management, Project Administration, or a related field
Experience:
- Minimum 5 years in document control or project administration within engineering or construction environments.
Knowledge and Skills:
Technical Skills
- Proficiency in document management systems (e.g., SharePoint, Aconex, InEight).
- Familiarity with metadata management and version control.
- Strong understanding of governance and compliance standards.
Soft Skills
- Excellent organizational and communication skills.
- Attention to detail and ability to manage multiple tasks.
- Ability to work independently and collaboratively.
Software skills
- InEight – Primary platform for document control, governance, and project support.
- Aconex – Used for document migration and control.
- SharePoint – For document storage, collaboration, and metadata management.
- Projects Online – Likely used for project tracking and collaboration.
- Key360 – Involved in document migration and audits.
- Signing-Hub – For document approval workflows.
