SUMMARY:
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POSITION INFO:
Project Delivery:
Ensure accurate, timely, and proactive support to project managers through structured documentation, risk tracking, and coordination.
- Maintain accurate project logs and trackers (?95% of logs updated weekly)
- Identify and flag risks/issues weekly (?95% of risks/issues logged and updated)
- Support Project Managers in scheduling and documentation (100% of Project Manager support tasks completed on time)
- Participate in weekly project meetings to resolve blockers (tracked via attendance, updated JIRA boards or project artefacts)
Stakeholder Engagement & Communication:
Enhance stakeholder visibility and responsiveness through effective coordination and follow-up.
- Coordinate and document stakeholder meetings (?95% of meetings coordinated and documented on time)
- Track and follow up on action items (100% of action items tracked and updated weekly
Finance Management:
Support accurate and timely financial processing and vendor coordination to ensure compliance and visibility.
- Assist in Managing programme budget & costs by updating the programme budget and execute monthly cost & projection reporting. Track and validate vendor invoices. Weekly updates on Invoice Tracker. PPO Report to Project Manager every two weeks.
- Maintain cost center allocation logs & manage project cost centres and reduce errors on cost centres by 90%
- Support SAP procurement entries
- Management of cost centre (including trains) by drawing MIS reports and ensuring correct costs are charged only (including asset management, VDI's , etc.)
Governance
Ensure compliance with governance standards through consistent documentation and audit readiness.
- Ensure templates are used consistently (100% template compliance)
- Track open audit items and follow up (track via Governance PPO report)
- Support audit readiness checks - PMA monthly meetings or updates
Support Process Implementation and Continuous Improvement:
Embed new processes and tools to improve delivery efficiency and team alignment.
- Participate in monthly process review sessions and propose at least 2 improvements per quarter
- Ensure 100% participation in PMA Pod syncs and SteerCo Port Syncs
- Track and report on adoption of new tools (e.g., Jira, financial tracker) with ?90% compliance
Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.
