Temp Executive Secretary to NSO Director

 

Recruiter:

Staff Solutions Recruitment

Job Ref:

PE004824/CT

Date posted:

Tuesday, May 24, 2022

Location:

Sandton, South Africa

Salary:

Negotiable Monthly


JOB SUMMARY:
TEMPORARY OPPORTUNITY AVAILABLE!
Our client, a global leader in the automotive sector, seeks to employ an Executive Secretary to the NSO Director on a temporary basis. Position based in Sandton, Gauteng.

JOB DESCRIPTION:

Duties:
  • Coordinating the diary and all activities of the Director.
  • Handling incoming and outgoing communication and re-routing to appropriate departments when necessary.
  • Responding to routine correspondence within limits of authority.
  • Screening all incoming calls, act as intermediary for Director within established guidelines and re-route issues that could be handled by the Director’s subordinates.
  • Screening of all visitors to the office of the Director.
  • Ensure the smooth running of the office in the Director’s absence by either handling or delegating important matters.
  • Interpret and implement the Director’s instructions and administrative requirements.
  • Prepare professional, accurate, and high quality electronic presentations and documentation.
  • Arrange and coordinate meetings / workshops with employees and external delegates.
  • Arrange local and international travel reservations and itinerary bookings, including arranging appointments.
  • Prepare and process local and overseas travel expense claims timeously.
  • Keep a comprehensive filing system for the division and action all routine office administration, i.e. leave absence reports.
  • Provide administrative support on special projects and reports.
  • Oversee all daily operations of the office of the NSO Director.
Requirements:
  • Hold a relevant 3 year tertiary qualification in Business Administration from a recognised institution
  • Sound office or business administration experience, of at least three years’ experience
  • Display excellent typing skills and end-user computer proficiency (i.e. MS Word, Excel, PowerPoint and Microsoft Outlook) combined with advanced electronic report and presentation preparation skills
  • Have well-developed communication skills, both written and oral, with an excellent command of the English language

 


 

 

 

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