Tender Facilitator with Reception and Admin Assistant duties - Gauteng

SUMMARY:
Reputable Engineering company in Gauteng is looking for a Tender Facilitator with Reception and Admin Assistant duties to join their team.

POSITION INFO:
Duties and responsibilities

• Primary: Tender Facilitator
  • Daily checking of various tender bulletins for new applicable tender adverts.
  • Tracking of new Opportunities, Tenders and submittals.
  • Arrange and coordination for attendance of tender briefing meetings.
  • Co-ordination with third parties partaking and collaborating in tender submittals.
  • Complete tender forms and compile required documentation.
  • Assisting with compiling and editing methodologies and value propositions.
  • Compile and co-ordinate compilation of final tender packs for submittal.
  • Arrange and coordination of Tender submittals.
• Secondary: Receptionist.
  • Answering and forwarding phone calls.
  • Meeting and greeting clients.
  • Take and relay messages.
  • Deal with queries from the public and clients.
  • Ensure knowledge of staff movements in and out of the office by managing the notice board.
  • Monitor visitor access and maintain security awareness.
  • Organize boardroom bookings and manager’s calendar.
  • Keeping the reception area tidy.
• Tertiary: Administrative support.
  • General administrative support to office administrator
  • Manage company fleet vehicles.
  • Manage and Order stationary.
  • Manage and Buy office groceries.
  • Writing and taking of Minutes of meetings.

• Grade 12 (Matric).
• Basic understanding of mathematics and languages.
• Administrative/Sales certificate or diploma.
• Windows suite of programs such as Word, Excel, Power Point and Paint as well as PDF packages.
• Knowledge of the Engineering Consulting Industry (Civil and Structural Projects will be beneficial).
• Good understanding of the Tendering Processes.
• Ability to interpret Tender documents and summarise them.
• Ability to Co-ordinate and multi task.
• Be proficient in typing, editing and managing documents.

• Minimum 3+ years dealing with compiling engineering consulting services tenders related but not limited to retail, commercial and residential structures, municipal, infrastructure, mining services and Project Management.
• A thorough understanding of the Engineering Consulting Tender process. (Knowledge of the Government tender process and requirements will be advantages)
• Completion and Preparation of Tender documents

• Attention to detail and accuracy is crucial and non-negotiable
• To be always professional and to perform duties in an orderly manner ensuring the companies values and reputation is upheld
• To work well under pressure
• To perform duties with minimal supervision

• Microsoft office (Word, Excel, and Outlook)

• Accountability
• Honesty and integrity
• Punctual
• Committed to deadlines
• Accuracy
• Client satisfaction
• Safety
• Team player

• Interpersonal relations – Showing understanding and politeness to others (team player) and developing and maintaining good relationships with others.
• Must be a good co-ordinator
• Must be able to multi task
• Administration – Basic knowledge of planning, coordination, and execution of business functions within your discipline. Responsible for checking your own work prior to issuing for review to the project engineer/manager and responsible for printing and issuing of documents and tenders.

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