Wedding Sales Coordinator/ Events Coordinator

Recruiter:

Imforce Recruitment

Job Ref:

WSC/EC101

Date posted:

Friday, July 11, 2025

Location:

pietermaritzburg, KwaZulu-Natal, South Africa

Salary:

R20 000 based on experience

SUMMARY:
Our client is seeking a passionate and detail-driven Wedding Sales Coordinator to join their events team. This role is key in guiding couples from first inquiry to final toast, ensuring seamless planning and exceptional service. A great opportunity to work at a leading KwaZulu-Natal destination venue.

POSITION INFO:

Position: Wedding Sales Coordinator
Location: KwaZulu-Natal, Pietermaritzburg
Salary: Starting from R20,000 per month (based on experience)

Key Responsibilities:

Sales & Client Coordination

Respond to wedding inquiries via phone, email, and in-person consultations.
Present wedding packages, menus, and venue information professionally and persuasively.
Guide clients through the planning and booking process with a customer-first approach.
Maintain accurate records of client interactions, booking details, and special requests.

Administrative Support

Prepare contracts, proposals, booking forms, and Banquet Event Orders (BEOs).
Track bookings, deposits, and payments; assist with final invoicing.
Support the Group Sales Manager in managing room blocks and rooming lists.
Update and maintain internal systems and filing to ensure smooth operations.

Internal Coordination

Liaise with departments including Food & Beverage, Housekeeping, and Events to ensure smooth execution of each wedding.
Attend weekly BEO meetings to communicate event specifics across teams.
Assist in distributing event documents and updates to internal stakeholders.

Marketing & Promotion Support

Assist in assembling promotional materials and wedding information packs.
Support marketing campaigns and trade show preparation as needed.
Coordinate with vendors and suppliers when required.

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