AI Support Executive Assistant

Recruiter:

Time Personnel

Job Ref:

CPT005055/Jol

Date posted:

Wednesday, January 14, 2026

Location:

Cape Town, South Africa

SUMMARY:
Do you have experience assisting executives, using tech savvy and AI tools?

Our client with operations across SA, UK, Europe, and Asia requires a technologically 'Proficient' individual that can support executives in their daily operations.

POSITION INFO:
REQUIREMENTS

Matric, and tertiary qualification in business or entrepreneurship are advantageous
Exceptional tech-skills and a keen interest in always learning more
Experienced with Google Workspace (Drive, Docs, Sheets, Slides)
Comfortable with Dropbox, Slack, Zoom, calendar syncing etc
Highly competent with AI tools (Gemini, ChatGPT, Notta, transcription platforms)
QuickBooks or similar accounting software experience is beneficial
Understands investor language (or can learn quickly)
Strong analytical thinking
Own laptop and fast wi-fi connectivity for working remotely

DUTIES

Digital Operations & Data Room Management (core of the role)

Maintain and structure the company’s document and data room for easy access to Investor documents, Engineering diagrams, EIAs, permits, technical files etc
Ensure latest documents from international teams are accurately filed
Prepare investor packs, document bundles and meeting folders
Manage presentation files (pitch decks, updates, technical summaries etc)

Meeting, Diary & Coordination

Manage diaries for the founder and CGO
Coordinate meetings across multiple time zones (SA, Europe, UK and Asia)
Set up investor calls, engineering calls, internal operation calls and record meetings

Document & Agreement Workflow

Track status of various agreements and contracts with shareholders and investors and site development documents, and ensure all outstanding items are followed through
Liaise with lawyers, advisors, investors and operations teams to keep momentum

Financial Admin & QuickBooks (Basic)

Coordinate with finance team and assist with capturing expenses, reconciling statements, support with reimbursement processes and simple ledgers

AI-Driven Productivity

Use Gemini / ChatGPT to Summarise documents, draft emails, turn raw notes into structured actions, build slides/presentations and improve processes
Must be fluent in prompting and using AI tools efficiently

Digital Marketing Support (Light)

Coordinate updates to the website and assist with basic social media posts
Liaise with designers (logo, pitch deck, etc.) and keep brand assets organised

Executive Support (Non-household)

Prepare itineraries for travel, and meeting schedules
Help build presentations and keep consistent with the brand

Salary: R negotiable dependent on experience

Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.

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